Executive Team Assistant

Macquarie Group; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Team Assistant to support dynamic teams within their Corporate Strategy and Corporate Affairs divisions. This role offers a unique opportunity to engage with diverse business activities while honing your skills in calendar management, travel coordination, and expense processing. Join a friendly and supportive team where your contributions will drive meaningful outcomes. If you possess a strong interest in corporate strategy and have excellent organizational abilities, this position is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Life Insurance

Disability Insurance

Qualifications

• Strong interest in corporate strategy and stakeholder engagement.
• Experience booking complex travel arrangements and producing itineraries.

Responsibilities

• Manage calendars, process expenses, and coordinate travel arrangements.
• Support onboarding, organize team events, and take meeting minutes.

Skills

Liaison Skills

Calendar Management

Travel Coordination

Microsoft Office Proficiency

Expense Processing

Tools

Concur

Coupa

Job description

Join to apply for the Executive Team Assistant role at Macquarie Group.

Bring your passion for people, planning, and problem-solving to the Corporate Strategy & Solutions and Corporate Affairs divisions within our Financial Management, People and Engagement group. As a Team Assistant supporting dynamic teams within this group, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

In this role, you will be responsible for calendar management, expense and invoice processing, travel coordination (both domestic and international), Concur utilization, organizing team events, attending meetings, taking minutes, supporting onboarding, transfers, and leavers, organizing team equipment, and advising and training staff on systems and procedures. You’ll perform discreet tasks as requested by the Head of Corporate Strategy and Head of Corporate Affairs, and serve as a point of contact for these divisions and staff in the Americas region. You will also support media and social media monitoring and work on various ad-hoc projects.

Salary range: $85,000-100,000/year. Actual salary may vary based on experience, performance, location, and other factors. Benefits include medical, dental, vision, health savings accounts, life insurance, disability, paid time off, holidays, 401(k), and other perks.

What You Offer

• Strong interest in Macquarie’s corporate strategy and stakeholder engagement, liaison skills, ability to prioritize, manage results effectively.
• Experience booking complex travel arrangements, producing itineraries, working on roadshows, flights, hotels, visas.
• Proficiency in processing purchase orders, invoices, and expense claims using Coupa and Concur.
• Ability to produce and coordinate documents for meetings, with strong command of Microsoft Office applications.
• Good judgment, self-starter attitude, and a learning mindset.

We encourage anyone interested in building a better future with us to apply.

About Financial Management, People and Engagement

Provides a single interface for Macquarie’s businesses across people, strategy, communications, and financial management. Responsible for managing financial, tax, treasury activities, and fostering culture and engagement strategies.

Our commitment to diversity, equity, and inclusion

We embrace diversity and provide equal opportunities to all individuals. We support reasonable accommodations during recruitment and working arrangements.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Referrals can double your chances of interviewing. Get notified about new roles in New York, United States.