Executive Team Assistant

Macquarie Global Services; New York, Cary (NY, NC); On-site; USD 85,000 - 100,000; Full time

Job summary

Join a dynamic financial services group as a Team Assistant, where your passion for people and problem-solving will shine. This role offers the opportunity to support Corporate Strategy and Corporate Affairs divisions, managing calendars, coordinating travel, and processing expenses. You'll be part of a welcoming team that values diverse perspectives and empowers you to contribute ideas. Enjoy a competitive salary and comprehensive benefits while making a meaningful impact in a supportive environment. If you're ready to help shape possibilities and drive outcomes, this is the perfect opportunity for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Accounts

401(k)

Paid Time Off

Holidays

Qualifications

• Strong liaison skills and ability to prioritize tasks effectively.
• Experience in booking complex travel arrangements and producing itineraries.

Responsibilities

• Manage calendars, process expenses, and coordinate travel arrangements.
• Support onboarding, transfers, and leavers for the team.

Skills

Calendar Management

Expense Processing

Travel Coordination

Microsoft Office

Liaison Skills

Tools

Concur

Coupa

Job description

Bring your passion for people, planning, and problem-solving to the Corporate Strategy & Solutions and Corporate Affairs divisions within our Financial Management, People and Engagement group.

As a Team Assistant supporting dynamic teams within this group, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

About Macquarie

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets with 55 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone contributes ideas and drives outcomes.

What role will you play?

This role involves calendar management, expense and invoice processing, travel coordination (domestic and international), Concur utilization, organizing team events, attending meetings, supporting onboarding, transfers, and leavers, organizing team equipment, and advising staff on systems and procedures. You will perform discreet tasks as requested by the Head of Corporate Strategy and Head of Corporate Affairs, and serve as a point of contact for these divisions in the Americas. Additionally, you will support media monitoring and work on various ad-hoc projects.

Salary range: $85,000-100,000/year. Actual salary may vary based on experience and location. Benefits include medical, dental, vision, health savings accounts, insurance plans, paid time off, holidays, 401(k), and other perks.

What you offer

• Interest in Macquarie's corporate strategy and stakeholder engagement, with strong liaison skills and ability to prioritize
• Experience booking complex travel arrangements and producing itineraries
• Proficiency in processing purchase orders and expense claims using Coupa and Concur
• Ability to prepare meeting documents and proficiency in Microsoft Office
• Good judgment, self-starting attitude, and a learning mindset

We encourage anyone inspired to build a better future with us to apply.

About Financial Management, People and Engagement

FPE provides a unified interface for Macquarie's key areas of people, strategy, communications, and financial management, managing financial, tax, treasury activities, and stakeholder engagement to promote Macquarie's reputation globally.

Our commitment to diversity, equity and inclusion

We are dedicated to creating an inclusive environment that embraces diversity and provides equal opportunities regardless of race, gender, age, disability, or other characteristics. We offer reasonable accommodations during recruitment and employment.