Team Assistant

Roche; Indianapolis (IN); On-site; USD 55,000 - 103,000; Full time

Job summary

An innovative company is seeking an experienced administrative professional to enhance team integration and improve operational efficiency. This role involves managing logistics for meetings, supporting new hires, and fostering strategic relationships within the organization. The ideal candidate will possess strong organizational skills, excellent communication abilities, and advanced technical proficiency with tools like Google Workspace and Microsoft Office. Join a forward-thinking team dedicated to making a significant impact in healthcare, where your contributions will help shape a healthier future for all.

Qualifications

• 2+ years of administrative experience required.
• Strong organization and planning skills needed.

Responsibilities

• Manage internal and external meeting preparations and logistics.
• Support candidate interviewing and new hire onboarding activities.

Skills

Administrative Experience

Organization Skills

Communication Skills

Problem-Solving Skills

Technical Skills (Google Workspace, Microsoft Office)

Education

Bachelor's Degree in Business or Related Field

Tools

Google Workspace

Microsoft Office

Concur

Workday

Job description

At Roche, you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted, and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop, and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Opportunity

In this position, you will take ownership of integrating new employees within the teams they support to ensure a positive experience and effective connection to resources needed for success. This role involves building and maintaining partnerships across US local and global organizations and staying updated on current events and initiatives that impact the teams.

This role requires broad experience, skills, and knowledge of organizational policies, practices, and procedures. You will work independently on assignments related to Finance and Commercial Operations, exercising discretion and judgment. You will be responsible for maintaining and improving department functions, leading or participating in projects, and acting as a subject matter expert to other administrative partners.

1. Manage the preparation processes for internal and external meetings, including logistics.
2. Build and maintain strategic relationships within the business to leverage company resources and drive effectiveness.
3. Propose and implement continuous improvement solutions within the department.
4. Prepare and initiate routine and non-routine correspondence and memoranda.
5. Support candidate interviewing and new hire onboarding activities.
6. Lead or coordinate special projects and initiatives as assigned.
7. Schedule appointments, meetings, and travel arrangements for N-3 Leaders.
8. Strategically manage leaders’ time, seeking opportunities to reprioritize and maximize effectiveness.

Who You Are:

• You have at least two years of administrative experience.
• A bachelor's degree in business or a related field is preferred.

Additional Experience and Skills

• Actively contribute to a high-performing, thriving team culture.
• Develop and maintain positive relationships with stakeholders.
• Demonstrate strong organization and planning skills, handling multiple functions simultaneously.
• Exhibit excellent oral and written communication skills.
• Possess advanced technical skills (Google Workspace, Microsoft Office, Concur, Workday).
• Exercise proactive problem-solving, exercising independent judgment, handling confidential information, and demonstrating analytical skills and attention to detail.

Relocation benefits are not available for this position. The expected salary range for Indianapolis, IN is $55,400 to $102,800, with actual pay based on experience, qualifications, and other factors. A discretionary bonus may be available, and the position qualifies for benefits detailed below.

Benefits

Roche is committed to building a healthier future through innovation. With over 100,000 employees worldwide, we are dedicated to advancing science and ensuring access to healthcare. Our efforts have treated over 26 million people and conducted over 30 billion tests. We foster creativity and high ambitions to deliver impactful healthcare solutions.

Roche is an equal opportunity employer, committed to non-discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin, age, disability, veteran status, or other protected characteristics. Applicants needing accommodations should contact us via the provided form.