Executive Team Assistant

Smart Communications group; United States; Remote; USD 50,000 - 90,000; Full time

Job description

Executive Team Assistant

Brief Description

Are you looking to sink your teeth into a pivotal role within a growing company? Are you excited by the tech space and want to join an innovative, market leading organization? Do you want to work for a fast-paced global company? If the answer to these questions is yes, then we want to hear from you!

Summary

We are looking for a highly organized, positive and confident Executive Assistant who shows initiative working independently, is comfortable working in a fast-paced environment and is confident dealing with and supporting both internal and external senior stakeholders and clients. This exciting opportunity requires a team player who is able to provide outstanding administrative support to the 6 members of our Executive Leadership Team (4 based in the US and 2 UK) and corporate functions globally. This role requires a professional and discreet individual who can effectively communicate with all stakeholders (employees, managers, investors and customers).

Responsibilities

The responsibilities of the role include:

• Executive Team assistance
• Provide diary and travel management support to all members of the Executive Team
• Expense Management for the Executive Team
• Support the senior management team with ad-hoc administrative duties
• Support the Corporate functions with administrative support – e.g. Management reports and Board Pack preparation
• Support the HR team with coordinating interviews, meetings etc
• Support Facilities Office Management and collaborate with our Global offices to ensure a consistent approach where possible and provide remote administrative support.
• Ensure all Smart Communications employees have a great place to work, a comfortable and positive work environment and be an internal advocate for employee feedback and support.
• Liaise with suppliers/vendors on all office equipment and collaborate with internal teams for any office requirements i.e. IT, HR and Marketing
• Arrange courier deliveries and collections of parcels
• Manage the mail via our virtual Head Office, distributing mail and manage our external mail system
• Order and maintain stationery, kitchen and office supplies
• Work with finance on processing office supplier invoices
• Organising Care packages for employees when required
• Co-ordinate Communications and Events
• Support the HR team to coordinate content from each business function for the internal newsletter
• Coordinate the quarterly All Hands meetings
• Manage the proposals, approvals and facilitation of any team and company wide social events e.g. Christmas Party, summer events, charity events
• Coordinate hospitality for Exec team meetings, sales meetings, marketing events
• Support marketing team, managing marketing supplies, storage, shipping etc.
• General administrative support to ensure the smooth running of the organisations daily operations, this may include ad hoc administration, preparation of management packs or presentations for the ELT and internal teams.

What we’re looking for:

Must have skills/experience:

At Smart Communications we take pride in hiring smart people who are capable of diagnosing problems, rolling up their sleeves and executing their responsibilities with a high degree of personal integrity. This role would suit an experienced executive assistant with a firm grounding in a technology environment who is looking to take their next step and gain experience in a highly commercial and fast-paced environment.

We are looking for a self-motivated, positive, confident and polished individual who takes the initiative and gets things done with the following key skills:

• A background in supporting an executive team
• Excellent Communication skills, both written and verbal
• Attention to detail
• Experience working with and supporting senior executives globally
• A team player who creates positive working relationships
• Excellent IT skills (Office Suite)
• Exceptional Customer Care skills
• Extremely well-organised individual with a proven ability to manage conflicting priorities and sensitive topics discreetly

Experience in the following environments will be advantageous:

• Experience in a fast paced global tech organisation.
• Experience supporting global travel and diary management

What’s the deal?

We will provide you with the tools, equipment and support to give you the best possible chance of success and over-achieving your goals. Salary will depend on your experience and will be highly competitive.

In addition to a friendly, flexible and fun working environment, we provide a range of other benefits, including extensive health, dental and vision insurance, employer-funded health savings account, flexible spending plan, life and AD&D insurance, short and long term disability insurance, gym membership reimbursement, and 401K contribution, as well as 18 days’ holiday allowance plus an additional day off on your birthday!

This role is remote with occasional travel as required.

So if we interest you, please let us know by applying for this position and tell us all about yourself.

Please note: we only consider applicants with current legal right to work in the countries in which our positions are based. All qualified applicants will receive consideration for employment regardless of color, religion, sex, national origin, sexual orientation, age, disability, marital status or gender identity.

To learn more about Smart Communications visit:
https://www.smartcommunications.com/