Team Assistant

PTC Therapeutics; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established global biopharmaceutical company is seeking a dedicated Team Assistant to support the General Manager and the team in their Japan office. This role is critical in ensuring smooth operations through effective administrative support, including managing schedules, organizing meetings, and facilitating travel arrangements. The ideal candidate will possess strong organizational and communication skills, along with a proven ability to handle multiple tasks in a fast-paced environment. Join a forward-thinking organization that values innovation and teamwork, and make a meaningful impact on the lives of those relying on transformative therapies. If you are looking for a role that offers growth and the opportunity to be part of a mission-driven team, this position is perfect for you.

Qualifications

• 3+ years of experience in administrative roles, preferably in pharmaceuticals.
• Strong ability to manage multiple stakeholders and projects efficiently.

Responsibilities

• Provide administrative support to the GM and manage calendars.
• Organize meetings and travel arrangements for the team.
• Process expense reports and manage purchase orders.

Skills

Administrative Support

Time Management

Problem-Solving

Communication Skills

Microsoft Office Suite

Organizational Skills

Education

Diploma or Certificate in a related discipline

Associate’s or Bachelor’s degree

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Job Description Summary: PTC is an established global biopharmaceutical company that delivers transformative therapies for people living with rare diseases. For over 25 years, we have been harnessing our scientific platforms to create new therapies that address the underlying cause of the disease and deliver on our promise to create more moments for those who count on us.

The Team Assistant provides support to the team driving operations and activity in PTC Japan office. He/she is mainly responsible for providing administrative support to the General Manager (GM). This includes, but may not be limited to, completing routine administrative tasks in support of departmental needs (inclusive of Medical Affairs and Commercial in the Region); routine interaction with other administrative support staff and other key stakeholders as required; implementing/supporting administrative systems, processes and procedures; and ensuring the completion of assigned administrative tasks.

The Team Assistant serves as an information resource on regional activity, organizational and/or departmental policies and procedures, keeps abreast of changes, and assists the regional General Manager (GM) and his/her team in implementing new/revised projects and procedures.

The incumbent works cross-functionally with internal departments and external resources on administrative matters. Job Description:

Responsibilities of the role include:

• Provides administrative support to the GM and/or other managers.
• Manages calendar(s) and coordinates scheduling.
• Assists in the creation of documents, memos, reports, spreadsheets, and presentation materials as needed, and requested, by department members and/or department head.
• Arranges travel (transportation, lodging, passport/visas, etc.) upon request and monitors itineraries to resolve travel-related issues/concerns.
• Organizes internal and external meetings (conference room reservations and preparation, meeting materials, catering, etc.) as required for the Region. Provides administrative oversight to ensure the technology, tools, etc. required for meetings are functioning properly. Manages calendars/schedules, involving internal team members and external partners.
• Processes expense reports to ensure compliance with corporate policies/practices supporting the GM in this specific task. Request contracts, Statements of Work, and Task orders in line with business needs and PTC standards.
• Processing Purchase Orders, processing invoices, setting up new vendors, and communicating accruals.
• Performs other tasks and assignments as needed and specified by management.

Requirements for the role include:

• A Diploma or Certificate in a related discipline and a minimum of 3 years of related professional experience OR equivalent combination of experience and/or education.
• Demonstrated ability to accurately, efficiently and effectively manage multiple stakeholders.
• Excellent planning, organization, and time management skills including the ability to support and prioritize multiple projects and people.
• Analytical thinker with excellent problem-solving skills/abilities to adapt to changing priorities/deadlines.
• Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members and stakeholders.
• Excellent English language verbal and written communication skills.
• Proficiency using advanced functionality of Microsoft Office Suite (e.g. PowerPoint, Excel, Word).
• Ability to handle confidential information with discretion.
• Flexibility to work outside of core business hours when necessary.
• Interest to grow with and within the organization over time.
• *Special knowledge or skills and/or licenses or certificates preferred.
• Associate’s or Bachelor’s (or equivalent) degree is preferred.
• Experience providing high-level administrative support at departmental level in a pharmaceutical, biotechnology or related environment.
• Fluency in other languages beneficial, particularly languages spoken in the Region.
• * Travel requirements
• 0-10%
• This position reports to the Vice President and General Manager for Japan.

EEO Statement:

PTC Therapeutics is an equal opportunity employer. We welcome applications from all individuals, regardless of race, color, national origin, gender, age, physical characteristics, social origin, disability, religion, family status, pregnancy, sexual orientation, gender identity, gender expression, disability, veteran status or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.