Team Assistant

F. Hoffmann-La Roche Gruppe; Indianapolis (IN); On-site; USD 55,000 - 103,000; Full time

Job summary

An established industry player is seeking a dynamic Administrative Professional to enhance team integration and drive operational effectiveness. This role offers the opportunity to build strategic relationships, manage logistics for meetings, and lead onboarding processes for new hires. You will contribute to a vibrant team culture while leveraging advanced technical skills to streamline operations. If you thrive in a collaborative environment and are passionate about making a positive impact, this position is perfect for you. Join a forward-thinking organization dedicated to advancing healthcare solutions and fostering a culture of innovation.

Qualifications

• 2+ years of administrative experience required.
• Strong organization and planning skills needed.

Responsibilities

• Manage internal and external meeting logistics.
• Steward candidate interviewing and onboarding activities.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Relationship Building

Adaptability

Education

Bachelor's Degree in Business

Tools

Google Workspace

Microsoft Office Suite

Concur

Workday

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Opportunity
In this position, you will also take ownership of integrating new employees within the teams they support to ensure the employees have a positive experience and are effectively connected to the resources needed to succeed in their roles. This role builds and maintains important partnerships across US local and global organizations and stays updated on current events and company initiatives that impact the teams.

This role requires broad and comprehensive experience, skill, and knowledge of organizational policies, practices, and procedures. Works independently on assignments related to Finance and Commercial Operations and exercises considerable discretion and independent judgment. Responsible for maintaining and continuously improving department functions. Leads or participates in project initiatives and acts as a subject matter expert to other administrative partners.

• Manages the preparation processes for internal and external meetings, including the logistics.
• Builds and maintains strategic relationships across the business to effectively learn and leverage company resources to drive business effectiveness within the department.
• Proposes and executes continuous improvement solutions within the department to drive business effectiveness. Makes data-driven recommendations to streamline operations.
• Prepares and initiates routine and non-routine internal/external correspondence and memoranda.
• Stewards candidate interviewing and new hire onboarding activities within the department.
• Leads/coordinates special projects and initiatives as assigned.
• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements for N-3 Leaders
• Strategically manages a leader’s time, looking for opportunities to reprioritize and maximize the leader’s effectiveness

Who You Are:

• You hold two years of administrative experience
• A bachelor's degree in business or a related field is preferred.

Additional experience and skills

• Team Culture:Ambassador of and actively contributes to a high-performing and thriving culture.
• Relationship Building: Developing and maintaining positive relationships with internal and external stakeholders.
• Adaptability: Strong organization and planning skills with the ability to handle multiple functions simultaneously.
• Excellent Communication Skills: Efficient and effective oral and written communication skills.
• Technical Skills: Advanced computer skills (Google Workspace, Microsoft Office Suite, Concur, Workday)
• Proactive Problem-Solving: Demonstrated ability to exercise independent judgment and employ advanced reasoning skills with the ability to work with highly confidential information. And well-developed analytical problem-solving skills and attention to detail.

Relocation benefits are not available for this job posting.

The expected salary range for this position based on the primary location of Indianapolis, IN is between $55,400 and $102,800. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.