Team Assistant

Roche Holdings Inc.; Indianapolis (IN); On-site; USD 55,000 - 103,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to enhance team integration and onboarding experiences. This role involves managing logistics for meetings, fostering strategic relationships, and implementing process improvements. The ideal candidate will have strong organizational skills and a knack for problem-solving, contributing to a high-performing culture. Join a forward-thinking organization committed to innovation and healthcare access, where your contributions will drive meaningful change and support a healthier future for all.

Qualifications

• Minimum of two years of administrative experience required.
• Bachelor's degree in business or related field preferred.

Responsibilities

• Manage logistics for internal and external meetings.
• Build and maintain strategic relationships across the business.
• Coordinate candidate interviewing and new hire onboarding.

Skills

Administrative Experience

Communication Skills

Relationship Building

Problem-Solving

Organizational Skills

Education

Bachelor's Degree in Business

Tools

Google Workspace

Microsoft Office

Concur

Workday

Job description

At Roche, you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted, and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop, and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Opportunity
In this position, you will take ownership of integrating new employees within the teams they support to ensure a positive onboarding experience and effective connection to resources. This role involves building and maintaining partnerships across US local and global organizations and staying updated on current events and company initiatives impacting the teams.

This role requires broad experience, skills, and knowledge of organizational policies, practices, and procedures. You will work independently on assignments related to Finance and Commercial Operations, exercising discretion and independent judgment. You will be responsible for maintaining and improving department functions, leading or participating in projects, and acting as a subject matter expert to other administrative partners.

Responsibilities

1. Manage preparation processes for internal and external meetings, including logistics.
2. Build and maintain strategic relationships across the business to leverage company resources and drive effectiveness.
3. Propose and implement continuous improvement solutions to streamline operations, making data-driven recommendations.
4. Prepare and initiate internal/external correspondence and memoranda.
5. Coordinate candidate interviewing and new hire onboarding activities.
6. Lead or coordinate special projects and initiatives.
7. Schedule appointments, meetings, and travel arrangements for N-3 Leaders.
8. Manage leaders' schedules to maximize effectiveness and reprioritize as needed.

Who You Are

• You have at least two years of administrative experience.
• A bachelor's degree in business or a related field is preferred.

Additional Skills and Experience

• Team Culture: Contribute to and promote a high-performing, thriving culture.
• Relationship Building: Develop and maintain positive internal and external stakeholder relationships.
• Adaptability: Demonstrate strong organization and planning skills, handling multiple functions simultaneously.
• Communication Skills: Exhibit excellent oral and written communication.
• Technical Skills: Proficient in Google Workspace, Microsoft Office, Concur, and Workday.
• Problem-Solving: Exercise independent judgment, employ reasoning skills, handle confidential information, and demonstrate analytical problem-solving with attention to detail.

Note: Relocation benefits are not available for this position.

The expected salary range for Indianapolis, IN is $55,400 - $102,800, based on experience and other factors. A discretionary bonus and benefits are also available.

About Roche

A healthier future drives us to innovate. With over 100,000 employees worldwide, we are dedicated to advancing science and ensuring access to healthcare. Our efforts have resulted in millions treated and billions of tests conducted, making a global impact.

Let's build a healthier future, together.

Roche is an equal opportunity employer. We promote merit, qualifications, and competence, and prohibit unlawful discrimination, including on the basis of protected veteran status, disability, and other laws.

If you need accommodations during the application process, please contact us through the Accommodations for Applicants form.