Tax Operations Executive Assistant | Flexible Hours & PTO

Armanino LLP; New York (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

401K with Profit Sharing

Paid time off

Wellness program

Job summary

Armanino LLP in New York City seeks a Tax Operations Executive Administrative Assistant to provide high-level support to Tax partners and leaders. You will manage complex calendars, coordinate internal teams, arrange travel, and prepare polished documents for leadership and clients.

The ideal candidate has at least 3 years supporting Executives, strong organizational and communication skills, proficiency with Microsoft Office, AI tools, and Workday/Egencia-like platforms.

Qualifications

• High School Diploma/GED required.
• Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks.
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfortable supporting Executives across multiple time zones and coordinating with onshore and offshore team members.
• Flexible and adaptable in a fast-paced environment.
• Preferred: Bachelor’s degree; Experience in tax, accounting, or professional services environments.
• Advanced skills in Microsoft Teams and Outlook, including calendar and shared-mailbox management.
• Experience improving processes through automation or AI.

Responsibilities

• Provide executive support to one or more Tax leaders and coordinate with internal teams to drive cross-functional initiatives.
• Keep leaders’ complex calendars protected and prioritized by coordinating meetings and scheduling appointments.
• Arrange travel and conference registrations so leaders arrive prepared and on schedule.
• Prepare and edit polished Microsoft Office documents ready for leadership and client use.
• Process time and expense reports accurately and on time.
• Plan and support internal and external meetings and events from start to finish.
• Assist with special projects, ensuring confidentiality and discretion.

Skills

Executive support

Calendar management

Travel arrangement

Document prep

Time/expense reporting

Cross-functional coordination

Microsoft Office

AI productivity tools

Communication

Multi-timezone support

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Workday

Egencia

Copilot AI

Microsoft Teams

Outlook

Job description

Armanino LLP in New York City seeks a Tax Operations Executive Administrative Assistant to provide high-level support to Tax partners and leaders. You will manage complex calendars, coordinate internal teams, arrange travel, and prepare polished documents for leadership and clients.

The ideal candidate has at least 3 years supporting Executives, strong organizational and communication skills, proficiency with Microsoft Office, AI tools, and Workday/Egencia-like platforms.