Tax Executive Assistant & Operations Coordinator

Armanino LLP; Philadelphia (Philadelphia County); On-site; USD 52,000 - 68,000; Full time

Job summary

Armanino LLP is seeking an organized Administrative Assistant to support Tax leaders across offices. You will manage calendars, coordinate cross‑functional initiatives, arrange travel, and prepare polished documents for leadership and clients.

The role requires 3+ years supporting executives, proficiency in Microsoft Office, and familiarity with AI productivity tools. You’ll handle time/expense reporting and assist with meetings and special projects, maintaining confidentiality.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years of experience as an Administrative Assistant supporting Executives.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks.
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide executive support to one or more Tax leaders and coordinate with internal teams, including Billing, Client Delivery, Finance, Growth Enablement, Onboarding, and Resource Management, to drive cross-functional initiatives and projects forward.
• Keep leaders' complex calendars protected and prioritized by coordinating meetings and scheduling appointments, so they can focus on clients and strategic work.
• Arrange travel and conference registrations so leaders arrive prepared and on schedule.
• Prepare and edit polished Microsoft Office documents (Excel, Word, PowerPoint) ready for leadership and client use.
• Process time and expense reports accurately and on time.
• Plan and support internal and external meetings and events from start to finish.
• Assist with special projects, ensuring confidentiality and discretion.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

AI productivity tools

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Workday

Egencia

Job description

Armanino LLP is seeking an organized Administrative Assistant to support Tax leaders across offices. You will manage calendars, coordinate cross‑functional initiatives, arrange travel, and prepare polished documents for leadership and clients.

The role requires 3+ years supporting executives, proficiency in Microsoft Office, and familiarity with AI productivity tools. You’ll handle time/expense reporting and assist with meetings and special projects, maintaining confidentiality.