Tax Operations Executive Administrative Assistant

Armanino Advisory; Philadelphia (Philadelphia County); In loco; USD 52.000 - 68.000; Tempo pieno

Descrizione del lavoro

Armanino LLP is seeking an organized Administrative Assistant to support Tax leaders across offices. You will manage calendars, coordinate cross‑functional initiatives, arrange travel, and prepare polished documents for leadership and clients.

The role requires 3+ years supporting executives, proficiency in Microsoft Office, and familiarity with AI productivity tools. You’ll handle time/expense reporting and assist with meetings and special projects, maintaining confidentiality.

Competenze

• High School Diploma or GED required.
• Minimum of 3 years of experience as an Administrative Assistant supporting Executives.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks.
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.

Mansioni

• Provide executive support to one or more Tax leaders and coordinate with internal teams, including Billing, Client Delivery, Finance, Growth Enablement, Onboarding, and Resource Management, to drive cross-functional initiatives and projects forward.
• Keep leaders' complex calendars protected and prioritized by coordinating meetings and scheduling appointments, so they can focus on clients and strategic work.
• Arrange travel and conference registrations so leaders arrive prepared and on schedule.
• Prepare and edit polished Microsoft Office documents (Excel, Word, PowerPoint) ready for leadership and client use.
• Process time and expense reports accurately and on time.
• Plan and support internal and external meetings and events from start to finish.
• Assist with special projects, ensuring confidentiality and discretion.

Conoscenze

Executive support

Calendar management

Travel coordination

Microsoft Office

AI productivity tools

Formazione

High School Diploma or GED

Bachelor's degree preferred

Strumenti

Workday

Egencia

Descrizione del lavoro

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

This role provides critical administrative support to Tax partners and leaders across offices, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment.

Job Responsibilities

• Provide executive support to one or more Tax leaders and coordinate with internal teams, including Billing, Client Delivery, Finance, Growth Enablement, Onboarding, and Resource Management, to drive cross-functional initiatives and projects forward.
• Keep leaders' complex calendars protected and prioritized by coordinating meetings and scheduling appointments, so they can focus on clients and strategic work.
• Arrange travel and conference registrations so leaders arrive prepared and on schedule.
• Prepare and edit polished Microsoft Office documents (Excel, Word, PowerPoint) ready for leadership and client use.
• Process time and expense reports accurately and on time.
• Plan and support internal and external meetings and events from start to finish.
• Assist with special projects, ensuring confidentiality and discretion.

Requirements

• High School Diploma/GED required.
• Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks.
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfortable supporting Executives across multiple time zones and coordinating with onshore and offshore team members.
• Flexible and adaptable in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree preferred
• Experience in tax, accounting, or professional services environments.
• Advanced skills in Microsoft Teams and Outlook, including calendar and shared-mailbox management.
• Experience improving processes through automation or AI.

"Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be