Tax Operations Executive Assistant & Calendar Lead

Armanino; Philadelphia (Philadelphia County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

PTO and paid sick time

Flexible work arrangements

401K with profit sharing

Wellness program

Parental leave

11 paid holidays

Job summary

Armanino is a premier accounting and consulting firm that values flexible work arrangements and a culture where your life can intersect with your career. We seek an Administrative Assistant to support Tax leaders, manage complex calendars, coordinate travel, prepare client-ready documents, and handle time and expense reporting with discretion across multiple time zones.

The role emphasizes independent work, strong organizational and communication skills, and experience with Workday or travel

Qualifications

• High School Diploma/GED required.
• Minimum of 3 years supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks.
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfortable supporting Executives across multiple time zones and coordinating with onshore and offshore team members.
• Flexible and adaptable in a fast-paced environment.

Responsibilities

• Provide executive support to one or more Tax leaders and coordinate with internal teams to drive cross-functional initiatives and projects forward.
• Keep leaders’ calendars protected and prioritized by coordinating meetings and scheduling appointments.
• Arrange travel and conference registrations so leaders arrive prepared and on schedule.
• Prepare and edit polished Microsoft Office documents ready for leadership and client use.
• Process time and expense reports accurately and on time.
• Plan and support internal and external meetings and events from start to finish.
• Assist with special projects, ensuring confidentiality and discretion.

Skills

Microsoft Office

AI productivity tools

Workday/Egencia

Organization skills

Communication skills

Independent work

Multi-time zone

Education

Bachelor's degree preferred

Tools

Copilot

Job description

Armanino is a premier accounting and consulting firm that values flexible work arrangements and a culture where your life can intersect with your career. We seek an Administrative Assistant to support Tax leaders, manage complex calendars, coordinate travel, prepare client-ready documents, and handle time and expense reporting with discretion across multiple time zones.

The role emphasizes independent work, strong organizational and communication skills, and experience with Workday or travel