Tax Ops Executive Assistant - Flexible, Multi-Timezone

Armanino Advisory LLC; New York (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Generous PTO and sick time

Flexible work arrangements

401K with Profit Sharing

Wellness program

Generous parental leave

11 paid holidays

Job summary

Armanino provides critical administrative support to Tax partners and leaders, coordinating communications, schedules, and strategic initiatives across offices. The role emphasizes organization, discretion, and service in a fast-paced environment.

You will manage calendars, arrange travel, prepare documents, and assist with cross-functional projects while maintaining confidentiality and working across multiple time zones. A high degree of professionalism and independent work is required.

Qualifications

• High School Diploma or GED required.
• 3+ years experience as an Administrative Assistant supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling.
• Experience with Workday, Egencia or similar platforms.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work across multiple time zones with offshore teams.

Responsibilities

• Provide executive support to Tax leaders and coordinate with internal teams to drive cross-functional initiatives.
• Maintain leaders’ calendars and coordinate meetings and appointments.
• Arrange travel and conference registrations.
• Prepare and edit polished Microsoft Office documents for leadership and client use.
• Process time and expense reports accurately and on time.
• Plan and support internal and external meetings and events from start to finish.
• Assist with special projects, ensuring confidentiality.

Skills

Excellent communication and Interperso

Strong organizational skills

Ability to work independently

Discretion and confidentiality

Education

High School Diploma/GED

Bachelor’s degree preferred

Tools

Microsoft Office

Copilot AI tools

Workday

Egencia

Job description

Armanino provides critical administrative support to Tax partners and leaders, coordinating communications, schedules, and strategic initiatives across offices. The role emphasizes organization, discretion, and service in a fast-paced environment.

You will manage calendars, arrange travel, prepare documents, and assist with cross-functional projects while maintaining confidentiality and working across multiple time zones. A high degree of professionalism and independent work is required.