Payroll Tax Administrator

Strategic Employment Partners (SEP); Pasadena (CA); On-site; USD 108,000 - 132,000; Full time

Job summary

A high-growth global organization is seeking a Senior Payroll Tax Administrator to oversee payroll tax compliance across multiple states. This hands-on role requires in-depth experience with ADP SmartCompliance and managing compliance for various EINs. Key responsibilities include managing tax filings, staying current on regulations, and partnering with HR and Finance. This position is hybrid, requiring two days on-site in Pasadena, CA, and offers a competitive salary up to $120k plus benefits.

Qualifications

• 3+ years of experience managing payroll tax compliance across nearly all U.S. states.
• Strong understanding of federal, state, and local payroll tax laws.
• Experience supporting payroll tax compliance for multiple EINs.

Responsibilities

• Manage end-to-end payroll tax compliance across 48–50 U.S. states.
• Oversee payroll tax filings, reconciliations, amendments, and tax tracers.
• Serve as a subject matter expert for payroll tax compliance using ADP SmartCompliance.

Skills

Hands-on experience with ADP SmartCompliance

Managing payroll tax compliance

Understanding of payroll tax laws

Experience with large organizations

Tools

ADP SmartCompliance

Job description

Hybrid | Pasadena, CA (2 days onsite)

Up to $120k base + benefits

Our client, a high-growth global organization, is seeking a Senior Payroll Tax Administrator to take ownership of payroll tax compliance across a complex, multi-entity, multi-state environment. This is a hands‑on role suited for someone who has deep technical experience with payroll tax filings and compliance, particularly within ADP SmartCompliance.

This position requires 2 days onsite in Pasadena, so candidates must be able to meet that hybrid schedule.

If this sounds like the next move in your career, apply now!

Required Qualifications:

• Hands‑on, in-depth experience with ADP SmartCompliance (must be technical and active in the system)
• 3+ years of experience managing payroll tax compliance across nearly all U.S. states (40–50 ideally)
• Experience supporting payroll tax compliance for multiple EINs at once
• Strong understanding of federal, state, and local payroll tax laws
• Experience supporting large, complex organizations is strongly preferred
• Experience with payroll tax compliance for U.S. territories (e.g., Puerto Rico, Guam) is a plus!

What You’ll Be Doing

• Manage end‑to‑end payroll tax compliance across 48–50 U.S. states
• Oversee payroll tax filings, reconciliations, amendments, and tax tracers
• Serve as a subject matter expert for payroll tax compliance using ADP SmartCompliance
• Maintain and update tax setups within ADP, including new state and local jurisdiction registrations
• Support payroll tax compliance for multiple EINs simultaneously
• Partner with HR, Payroll, Finance, and external agencies to resolve tax‑related issues
• Stay current on federal, state, and local payroll tax regulations and ensure ongoing compliance

US Citizens and Permanent Residents are welcome to apply. Unable to provide sponsorship at this time.

Seniority level: Mid‑Senior level

Employment type: Full-time

Job function: Accounting/Auditing; Industries: Accounting