Senior Payroll Tax Supervisor

Insight Global; Pasadena (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

Insight Global in Pasadena, CA is seeking a Sr. Payroll Tax Compliance Supervisor to oversee payroll tax compliance across multiple states and entities, ensuring accurate payments and filings while coordinating with ADP and other providers.

The role requires strong analytical skills, experience with high-volume employers, and thorough knowledge of federal, state, and local tax laws. The ideal candidate will improve processes and support tax initiatives related to organizational changes.

Qualifications

• Knowledge of computerized payroll systems and related applications, outsourced and in-house.
• Experience analyzing payroll tax data and identifying trends.
• Several years of payroll tax administration with increasing responsibilities.
• Strong knowledge of federal, state, and local payroll tax laws across multiple states.

Responsibilities

• Oversee payroll tax compliance across multiple states and entities.
• Coordinate with ADP and third-party providers; reconcile payroll tax data.
• Monitor payroll tax payments and filings; resolve tax issues.
• Manage setup of new tax jurisdictions and ensure data accuracy.
• Provide leadership input on mergers, acquisitions, and organizational changes.
• Stay current on changing tax laws and advise leadership.

Skills

Payroll systems knowledge

Detailed analytical ability

Payroll tax administration

Analytical problem solving

ADP proficiency

Federal/state/local tax law knowledge

High-volume payroll experience

Verbal and written communication

Organizational skills

Interpersonal and conflict resolution

Tools

ADP

Excel

ADP SmartCompliance

Job description

• Knowledge of computerized payroll systems and related applications, both outsourced and in-house
• Ability to perform detailed analysis
• Several years of payroll tax administration experience with increasing levels of responsibility
• Ability to analyze complex payroll tax issues, identify trends, and develop effective solutions
• Proficiency with payroll software and related tools, preferably ADP
• Strong knowledge of federal, state, and local payroll tax laws in a multi-state, multi-location environment
• Prior experience supporting high-volume employers
• Excellent verbal and written communication skills
• Detail-oriented with strong organizational skills
• Strong interpersonal, problem-solving, and conflict resolution skills

Nice to Have Skills & Experience

• Experience using ADP SmartCompliance and strong Excel skills
• Knowledge of tax-related payroll applications and compliance tools
• Working knowledge of expatriate and international payrolls preferred
• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) certification preferred
• Familiarity with tax regulations related to foreign-national employees
• Understanding of payroll tax compliance for domestic and international workforces

Job Description

The Sr. Payroll Tax Compliance Supervisor is responsible for overseeing payroll tax compliance across multiple states and company entities, ensuring employees are paid accurately and on time and that all payroll tax filings and deposits are completed correctly. This person works closely with ADP and other third‑party providers, reconciles payroll tax data on a regular basis, monitors payroll tax payments, researches and resolves tax‑related issues, and manages the setup of new tax jurisdictions. The role also ensures employee tax information is accurate, stays current on changing tax laws, provides recommendations to leadership, and supports payroll tax initiatives related to mergers, acquisitions, and organizational changes.

Responsibilities Include

• Conduct regular audits and reviews of payroll tax records to identify discrepancies and ensure compliance with legal requirements
• Ensure accurate and timely payroll tax payments, filings, and reporting in accordance with federal, state, and local regulations
• Register and close payroll tax accounts and maintain tax jurisdiction records, notices, logins, and passwords
• Serve as the subject matter expert for payroll and payroll tax‑related matters
• Assist with researching and setting up new tax jurisdictions as needed
• Work closely with taxing agencies and ADP to research and resolve tax issues and tracers
• Assist payroll staff with complex payroll issues, tax analysis, data corrections, and related adjustments
• Work with Legal to register new states with the Secretary of State
• Respond directly to tax agencies regarding items not filed by ADP

Compensation

$90,000 to $110,000

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.