Tax Admin & Records Specialist

Nash County, NC; Nashville (TN); On-site; USD 45,000 - 60,000; Full time

Job summary

Nash County in Tennessee seeks an experienced administrative support specialist to manage office operations, coordinate records, and support department goals. The role requires understanding of policies, procedures, and program services.

The ideal candidate will produce reports, handle inquiries, organize meetings, maintain records, and assist senior management with budgeting, payroll, and data analysis, ensuring accuracy and compliance.

Qualifications

• Completion of a two-year business school program and at least three (3) years of office management experience, including a minimum of two (2) years supporting multiple teams/divisions and working directly with upper management.
• Equivalent combinations of education and experience may be considered. Higher levels of education may reduce the required years of experience, provided the candidate has at least 2 years of office management experience.

Responsibilities

• Plans and organizes the administrative work flow of the office to accomplish needs; identifies and develops data bases, spreadsheets and other records management systems; creates files, notebooks, forms and correspondence based on limited instructions; edits data bases and spreadsheets for custom applications; prepares charts and graphs using spreadsheet and/or presentation software; reviews work for compliance with instructions, proofreads final product.
• Drafts and composes correspondence and prepares a variety of scheduled and special reports for senior management and various government agencies; reviews and verifies records and reports for correct information; identifies potential inconsistencies and resolves discrepancies; researches files, activity reports and other information; compiles data and statistics and prepares reports; creates or updates policy and procedures manuals.
• Provides customer service requiring considerable knowledge of the department's services, regulations and procedures; answers a variety of questions based on program and technical knowledge; selects appropriate materials to answer questions; explains rationale of answer and often resolves problems or complaints without management's assistance.
• Identifies budgetary needs for the department; creates or edits spreadsheets and forms; compiles information for the budget document and typically prepares a draft budget for management review; maintains spreadsheets tracking budget expenditures by line item and by program area; processes department revenue generated from user fees, program fees, etc.; matches receipts to monthly statement; prepares reports and reconciliations.
• Processes payroll for the department; verifies timesheets and leave records, ensures accuracy of records and maintains the department's personnel records and files; prepares and/or types confidential personnel reports, evaluations and disciplinary actions.
• Independently administers one or more programs or major program components requiring both strong administrative skills and technical knowledge; ensures compliance with policies and regulations; monitors activities; maintains data and statistics, prepares and maintains records and prepares reports on activities.
• Handles confidential or sensitive technical information in an appropriate manner.
• Performs related duties as required.

Job description

Nash County in Tennessee seeks an experienced administrative support specialist to manage office operations, coordinate records, and support department goals. The role requires understanding of policies, procedures, and program services.

The ideal candidate will produce reports, handle inquiries, organize meetings, maintain records, and assist senior management with budgeting, payroll, and data analysis, ensuring accuracy and compliance.