Senior Administrative Services Specialist

State of Tennessee; Nashville (TN); On-site; USD 49,000 - 61,000; Full time

Job summary

State of Tennessee in Nashville seeks an Admin Services Assistant 3 to support professional staff in a high-difficulty administrative role within the Department of Children's Services.

Under general supervision, you will handle records, budgets, HR tasks, and policy support across a broad program area. A bachelor’s degree plus relevant experience is required, with substitution options available.

Qualifications

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience on a year-for-year basis, to a maximum of two years.
• OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports.
• Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
• Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Performs human resources administration in one or more areas: employee relations, EEO, recruitment, employee development, and training.
• May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on complexity and size of the agency.
• May supervise staff, write job plans, and conduct performance evaluations.
• Conducts research in fiscal, economic, non-technical legal, legislative, and publications.

Skills

Active Learning

Listening

Critical Thinking

Management of Financial Resources

Judgment and Decision Making

Management of Personnel Resources

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee in Nashville seeks an Admin Services Assistant 3 to support professional staff in a high-difficulty administrative role within the Department of Children's Services.

Under general supervision, you will handle records, budgets, HR tasks, and policy support across a broad program area. A bachelor’s degree plus relevant experience is required, with substitution options available.