Municipal Records & Admin Specialist

TENNESSEE MUNICIPAL LEAGUE; Tullahoma (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

TENNESSEE MUNICIPAL LEAGUE seeks a Senior Accounting Clerk for the City Recorder’s Office to support daily operations, records management, and customer service. You will ensure compliance with city policies, assist with staff and public needs, and help manage workflow in a fast-paced municipal environment.

The role requires attention to detail, strong organizational skills, and experience in government administration, with CMFO eligibility preferred.

Qualifications

• Associate degree in business administration, public administration, office management, or related field.
• At least three years of progressively responsible administrative or office management experience, preferably in government.
• Experience in records management or municipal functions preferred.
• Certification as CMFO or eligibility to acquire within one year.
• Equivalent combinations of education and experience may be considered.

Responsibilities

• Maintain official city records in compliance with records retention laws.
• Coordinate daily office operations, including workflow, inventory management, and customer service.
• Provide administrative support during Board of Mayor and Aldermen meetings when the City Recorder is unavailable.
• Process business licenses, tax receipts, permits, and other departmental records with accuracy.
• Respond to public information and open records requests in compliance with state law and city policy.
• Provide customer service to residents, businesses, and external agencies.
• Support departmental projects by tracking deadlines and coordinating internal communication.
• Provide guidance and daily support to administrative staff and assist with workflow.
• Assist with financial duties, including receipting, reconciling transactions, processing deposits and verifying accuracy of departmental records.
• Ensure office procedures are followed consistently.
• Performs related work as required.

Skills

Office management

Local government knowledge

Records retention laws

Communication skills

Attention to detail

Procedural compliance

Computer proficiency

Education

Associate degree in business administration, public administration, office management, or related field

Three years administrative/office management experience

CMFO certification or eligible within one year

Job description

TENNESSEE MUNICIPAL LEAGUE seeks a Senior Accounting Clerk for the City Recorder’s Office to support daily operations, records management, and customer service. You will ensure compliance with city policies, assist with staff and public needs, and help manage workflow in a fast-paced municipal environment.

The role requires attention to detail, strong organizational skills, and experience in government administration, with CMFO eligibility preferred.