Task Order Contract Specialist

Cityofnewyork; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks an Associate Project Manager to serve as the TOC Specialist for the CBC Division, based in Queens. This internal City role supports the capital program by proper scoping, procurement, execution, and close-out of task orders in accordance with schedule and budget.

You will liaison between program teams, contractors, consultants, and procurement staff, review invoices, change requests, and contract modifications to ensure accuracy and

Qualifications

• Strong understanding of contracting principles and procurement procedures.
• Experience with contract administration and compliance within a large capital program.
• Ability to coordinate with engineering, budget, procurement, and legal teams.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the full lifecycle of Task Order Contracts supporting engineering, design, and construction management services.
• Develop task order scopes of work, cost estimates, and schedules in coordination with technical leads and project managers.
• Facilitate procurement processes, including solicitation, evaluation, and negotiation of task orders.
• Ensure all task orders comply with contractual, legal, and organizational requirements.
• Monitor task order budgets, schedules, deliverables, and performance metrics.
• Track and report contract status and expenditures for senior management and stakeholders.
• Review invoices, change requests, and contract modifications for accuracy and compliance.
• Coordinate with internal departments (engineering, budget, procurement, legal) to resolve issues and maintain alignment with program objectives.
• Maintain accurate and up-to-date documentation, records, and reporting in contract management systems.

Skills

Contract management

Procurement processes

Contract compliance

Financial tracking

Job description

PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.

The Capital Budget and Contracts (CBC) division provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review.

BEDC seeks to hire an Associate Project Manager 1 to serve as the Task Order Contract (TOC) Specialist for the CBC Division, located at our headquarters in Queens, NY. The Bureau processes an average of 1,500 contractor and consultant payments annually. BEDC currently manages over 200 active projects that support DEP's core operations, revenue protection, regulatory compliance, health & safety, and critical infrastructure. To maintain compliance with the NY City Charter and PPB Rules, and to avoid paying interest on payments, there are strict thirty- and sixty-day timelines in which invoices must be processed. Under direction of the Chief of Contract Administration, the TOC Specialist will be responsible for the administration and coordination of multiple task order contracts supporting the Capital Program. This position ensures that all task orders are properly scoped, procured, executed, and closed out in accordance with contract requirements, schedule, and budget. The TOC Specialist will serve as the primary liaison between internal program teams, contractors, consultants, and procurement staff to ensure efficient contract performance and compliance.

Key Responsibilities

• Manage the full lifecycle of Task Order Contracts supporting engineering, design, and construction management services.
• Develop task order scopes of work, cost estimates, and schedules in coordination with technical leads and project managers.
• Facilitate procurement processes, including solicitation, evaluation, and negotiation of task orders.
• Ensure all task orders comply with contractual, legal, and organizational requirements.
• Monitor task order budgets, schedules, deliverables, and performance metrics.
• Track and report contract status and expenditures for senior management and stakeholders.
• Review invoices, change requests, and contract modifications for accuracy and compliance.
• Coordinate with internal departments (engineering, budget, procurement, legal) to resolve issues and maintain alignment with program objectives.
• Maintain accurate and up-to-date documentation, records, and reporting in contract management systems.
• Support continuous improvement of contract management processes, templates, and procedures.

PREFERRED SKILLS

• Strong understanding of contracting principles, procurement procedures, and contract compliance requirements.
• Excellent analytical, negotiation, and communication skills.
• Ability to manage multiple concurrent contracts and priorities in a fast-paced capital program environment.
• Strong technical writing and documentation skills.

Additional Information

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

All appointments are subject to Office of Management and Budget (OMB) approval.

ASSOCIATE PROJECT MANAGER - 22427

One year of full-time satisfactory e