Procurement Specialist

Cityofnewyork; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks a Procurement Analyst 3 to serve as a Procurement Specialist for the CBC Division, based at our Queens, NY headquarters. Responsibilities include managing professional services and construction procurements, creating RFP/CSB documents, and tracking procurement statuses through DEP and City systems.

Preferred candidates have strong analytical abilities, familiarity with NYC PPB/CSB/CFP processes, and advanced MS Office skills.

Qualifications

• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or

Responsibilities

• Monitor and process professional services and construction procurements for various City contracts.
• Work with Project Managers to gather information required to create RFP and CSB documents for new contracts.
• Monitor procurement through the City contracting process and prepare procurement documents.
• Respond to inquiries and resolve issues regarding procurement documents; perform research and collaborate with multiple departments.
• Monitor and update contract procurement statuses within DEP and Citywide tracking systems.

Skills

Strong analytical skills

Familiar with NYC PPB rules, CSB/CSFP

Advanced MS Office (Excel, Access, MS-

Education

Bachelor's degree from an accredited college or university

Associate degree + 12 months of professional procurement experience

High school diploma + 2 years professional procurement experience

Combination of education/experience per options 1–3

Tools

Passport procurement portal

Financial Management System (FMS)

Microsoft Office Suite

Job description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.

The Capital Budget and Contracts (CBC) division provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review.

PROCUREMENT ANALYST - 12158

BEDC seeks to hire a Procurement Analyst 3 to serve as a Procurement Specialist for the CBC Division, located at our headquarters in Queens, NY. Under general supervision, the Procurement Specialist will be responsible for the management and processing of professional services and construction procurements for various City contracts. This includes, but is not limited to, working with Project Managers to gather information required to create Request for Proposal (RFP) and Competitive Sealed Bid (CSB) documents for new contracts and then monitoring the procurement through the City contracting process. The Procurement Specialist will be responsible for initiating, reviewing and processing funding requests with the DEP budget office and will utilize the Procurement and Solutions Sourcing Portal (Passport) to prepare procurement documents. The selected candidate will be responsible for responding to inquiries and resolving issues regarding procurement documents which may include performing research and collaborating with multiple departments. Additionally, the Procurement Specialist will be required to monitor and update contract procurement statuses within all DEP and Citywide tracking systems.

All appointments are subject to Office of Management and Budget (OMB) approval.

PREFERRED SKILLS

• Strong analytical skills
• Familiar with NYC PPB rules, Competitive Sealed Bid and Competitive Sealed Proposal processes
• Advanced proficiency in Microsoft Office - Excel, Access and Project
• Strong organizational, writing and communication skills
• Ability to work under limited supervision and to handle multiple assignments with limited time constraints and detailed oriented
• Demonstrates personal initiative, responsibility, leadership and flexibility
• Familiar with Financial Management System (FMS)

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.

Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

1. A baccalaureate degree from an accredited college or university; or
2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or