PROCUREMENT SPECIALIST

DEPT OF ENVIRONMENT PROTECTION; New York (NY); On-site; USD 85,000 - 115,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks an Administrative Procurement Analyst (NM) for the CBC Division at its Queens headquarters. Under supervision, you will manage procurement of professional services and construction for City contracts, coordinating with Project Managers to prepare RFP and CSB documents and tracking through the contracting process.

This role requires strong analytical and Excel/Project skills, familiarity with NYC PPB rules, and the ability to work with

Qualifications

• Bachelor’s degree and 4 years in purchasing, procurement, contract administration or related field.
• 18 months of administrative/managerial/supervisory experience required.
• Professional procurement certification may substitute for up to one year of experience.

Responsibilities

• Manage professional services and construction procurements.
• Collaborate with Project Managers to draft RFP and CSB documents.
• Monitor procurement through the City contracting process.
• Respond to inquiries and resolve procurement issues.
• Update contract procurement statuses in DEP and City systems.

Skills

Strong analytical skills

PPB rules

Excel/Access/Project

Organizational skills

Communication skills

Independent work

Initiative/leadership

FMS familiarity

Education

Bachelor's degree

Procurement certification (preferred)

Tools

Passport procurement portal

Job description

PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.

The Capital Budget and Contracts (CBC) division provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review.

BEDC seeks to hire an Administrative Procurement Analyst (NM) to serve as a Procurement Specialist for the CBC Division, located at our headquarters in Queens, NY. Under general supervision, the Procurement Specialist will be responsible for the management and processing of professional services and construction procurements for various City contracts. This includes, but is not limited to, working with Project Managers to gather information required to create Request for Proposal (RFP) and Competitive Sealed Bid (CSB) documents for new contracts and then monitoring the procurement through the City contracting process. The Procurement Specialist will be responsible for initiating, reviewing and processing funding requests with the DEP budget office and will utilize the Procurement and Solutions Sourcing Portal (Passport) to prepare procurement documents. The selected candidate will be responsible for responding to inquiries and resolving issues regarding procurement documents which may include performing research and collaborating with multiple departments. Additionally, the Procurement Specialist will be required to monitor and update contract procurement statuses within all DEP and Citywide tracking systems.

All appointments are subject to Office of Management and Budget (OMB) approval.

PREFERRED SKILLS

• Strong analytical skills
• Familiar with NYC PPB rules, Competitive Sealed Bid and Competitive Sealed Proposal processes
• Advanced proficiency in Microsoft Office – Excel, Access and Project
• Strong organizational, writing and communication skills
• Ability to work under limited supervision and to handle multiple assignments with limited time constraints and detailed oriented
• Demonstrates personal initiative, responsibility, leadership and flexibility
• Familiar with Financial Management System (FMS)

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to \"1\" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in \"1\" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in \"1\" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in\"\"1\" above.