Talent Operations Specialist

Orion International; Virginia Beach (VA); Remote; USD 60,000 - 85,000; Full time

Job summary

Paylocity is seeking a Talent Operations Specialist to support recruiting through operational processes, ATS oversight, interview coordination, and preboarding activities in a fully remote role based near Virginia Beach.

You will collaborate with recruiting, sales, finance, marketing, and leadership to streamline workflows, generate reports, track metrics, and ensure data integrity while delivering a positive candidate experience.

Qualifications

• Minimum of 2 years of administrative, HR, or office experience.
• Proficiency with Microsoft Office and ATS/CRM systems.
• Strong communication, organizational, and customer service skills.
• Ability to manage projects and prioritize in a fast-paced environment.

Responsibilities

• Provide strategic support to recruiting and sales teams to boost efficiency.
• Oversee and maintain ATS/CRM, ensuring data accuracy and integrity.
• Develop reports, track hiring metrics, and distribute surveys.
• Identify and implement process improvements to optimize workflow.
• Plan and coordinate hiring conferences and recruitment events.
• Schedule internal meetings and manage stakeholder engagements.
• Arrange travel logistics for internal teams and partners.
• Create job requisitions, post to boards, and coordinate intake scheduling.
• Streamline candidate experience through efficient application processes.
• Oversee preboarding activities, including offers and pre-employment screenings.
• Resolve system errors to maintain data integrity.
• Collaborate with recruiting, sales, finance, marketing, and leadership.
• Engage with candidates, clients, vendors, and other stakeholders.

Skills

Project management

Communication

Data integrity

Remote work

Process improvement

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Applicant Tracking Systems (ATS/CRM)

Job description

Fully Remote Virginia Beach (100% Remote)

Description

SUMMARY & SCOPE

The Talent Operations Specialist plays a vital role in supporting the efficiency and effectiveness of the recruiting team by managing operational processes, ensuring data integrity, and enhancing workflow optimization. This position involves overseeing applicant tracking systems, coordinating interviews, facilitating preboarding activities, and collaborating with cross-functional teams to streamline operations.

RESPONSIBILITIES

• Provide strategic support to recruiting and sales teams, enhancing overall efficiency and effectiveness.
• Oversee and maintain applicant tracking systems (ATS/CRM), ensuring data accuracy and integrity.
• Develop and manage reports, track hiring metrics, and oversee the distribution of satisfaction surveys.
• Identify, implement, and refine process improvements to optimize workflow and operational efficiency.
• Plan, coordinate, and manage hiring conferences and other recruitment-related events.
• Schedule and facilitate internal meetings and stakeholder engagements.
• Arrange and coordinate travel logistics for internal teams and external partners.
• Manage job requisition creation, job board postings, and intake scheduling.
• Streamline communication, application processes, and interview scheduling to ensure an efficient and positive candidate experience.
• Oversee all preboarding activities, including offer letter administration, pre-employment screening, and required assessments.
• Ensure data integrity by proactively managing and resolving system errors.
• Collaborate cross-functionally with recruiting, sales, finance, marketing, and leadership teams to align objectives and streamline operations.
• Serve as a key point of contact for candidates, clients, vendors, and other stakeholders, fostering strong professional relationships.
• Engage in continuous training with other Talent Operations Specialists to maintain proficiency across all aspects of the role.

QUALIFICATIONS

• Minimum of 2 years of administrative, HR, or office management experience; Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite and Applicant Tracking Systems
• Strong communication, organizational, and customer service skills.
• Proven ability to manage projects, prioritize tasks, and adapt in fast-paced environments.
• Experience collaborating across multiple departments and working remotely.
• Detail-oriented with the ability to define, document, and analyze business requirements.
• Self-motivated, results-driven, and capable of leading initiatives effectively.
• The ideal candidate excels both independently, requiring minimal guidance, and as a collaborative team player who prioritizes shared success.

WORKING CONDITIONS

The Talent Operations Specialist will work in a remote office environment.

PHYSICAL REQUIRMENTS

• Prolonged periods of sitting at a desk and working on a computer