Talent & Operations Coordinator — Onsite in Palo Alto

Odyssey; Iowa; Presencial; USD 65.000 - 90.000; Tempo integral

Resumo da vaga

Odyssey is seeking a Talent & Operations Coordinator to sit at the center of how we hire and run. This role is based in our Palo Alto office and requires being in person at least 3 days a week.

You will own scheduling across teams and time zones, ensure a world-class candidate experience, and support our founders, leaders and Recruiting team as we scale. You’ll keep recruiting processes efficient, coordinate onboarding for new hires, and plan team events.

Qualificações

• Experience in recruiting coordination, executive support, HR/people operations, or team operations.
• Experience in a high-growth startup or similarly fast-moving environment.
• Exceptional organization, time management and attention to detail.
• Strong written and verbal communication with candidates, leaders and visitors.
• Ownership mindset with proactive problem-solving.
• Comfortable operating in ambiguity and building lightweight processes.
• Hands-on with ATS, CRM and project management tools (Ashby), Slack and calendar/email systems.
• Bonus: experience supporting founders or senior leaders.
• Bonus: event planning, office management or team-building experience.
• Bonus: experience using AI tools to speed up workflows.

Responsabilidades

• Own interview scheduling and coordination across teams and time zones, including virtual and in-person interviews and candidate travel.
• Serve as the main coordination point of contact for candidates, ensuring a fast, thoughtful, high-touch experience.
• Keep ATS and recruiting workflows accurate and current, from scheduling to feedback collection to pipeline tracking.
• Partner with recruiters and hiring managers to improve recruiting processes and coordination systems.
• Run new-hire onboarding so people are set up to contribute from day one.
• Plan and coordinate team events, offsites and office logistics.
• Document internal processes, run people and operations programs, and jump into high-priority projects wherever needed.

Conhecimentos

Recruiting coordination

Executive support

HR/people operations

Team operations

High-growth startup experience

Ownership mindset

Communication with candidates

AI-enabled workflows

Ferramentas

Ashby ATS

Slack

Calendar/Email systems

Descrição da vaga

Odyssey is seeking a Talent & Operations Coordinator to sit at the center of how we hire and run. This role is based in our Palo Alto office and requires being in person at least 3 days a week.

You will own scheduling across teams and time zones, ensure a world-class candidate experience, and support our founders, leaders and Recruiting team as we scale. You’ll keep recruiting processes efficient, coordinate onboarding for new hires, and plan team events.