HR & Talent Onboarding Coordinator

Us Tech Solutions; San Jose (CA); On-site; USD 41,000 - 44,000; Full time

Job summary

Us Tech Solutions in San Jose, CA is looking for a contract HR/Recruiting assistant to support manufacturing candidate hiring for a 6-month term. The role handles interview scheduling, creates offer letters, onboarding, and data entry in SmartRecruiters.

You should be highly detail-oriented with strong written and verbal communication, proficient in MS Word, Excel, PowerPoint, and calendar management in Outlook. Experience with ATS, especially SmartRecruiters, is a plus.

Qualifications

• Strong understanding of administrative operations in Staffing/HR.
• Must be very detail-oriented and have a strong ability to multi-task.
• Excellent oral and written communication skills.
• Proficient at using a PC; highly proficient in MS Word, Excel, and PowerPoint.
• Proficient calendaring in Outlook and using Intranet/Internet.
• Must have experience utilizing an applicant tracking system (ATS).
• Experience with SmartRecruiters a plus.
• Able to read, analyze, and interpret company policies and guidelines.
• Able to effectively present information and respond to questions from managers and employees.
• Able to interact and communicate effectively with employees, candidates, vendors, contractors, and management in a professional manner.
• Ability to work in a fast-paced environment.
• Aware that governmental employment laws and regulations exist which govern work hours, wages, benefits, record keeping, hiring, promotion and termination practices

Responsibilities

• Supports the hiring process for manufacturing candidates.
• Provides excellent and high level in person customer service.
• Manages candidate’s interview scheduling.
• Verifies details of job in SmartRecruiters.
• Creates offer letters and obtains required approvals through the SmartRecruiters applicant tracking system.
• Initiate pre-hire on-boarding for new employees.
• Enters data into automated systems and audits data entry.
• Verifies completeness and accuracy of documents.
• Maintains files.
• Provides information to employees and candidates.
• Assists in complex administrative processes.
• May prepare special reports for management.
• Participates in project teams as assigned.
• May coordinate candidate’s interview travel.
• Ideate on creative solutions for challenges.

Skills

Administrative operations

Detail-oriented

MS Office

Outlook calendar

Applicant Tracking System

SmartRecruiters

Communication skills

Interpersonal skills

Confidentiality

Education

No degree required

Tools

SmartRecruiters

Outlook

Microsoft Office

Job description

Us Tech Solutions in San Jose, CA is looking for a contract HR/Recruiting assistant to support manufacturing candidate hiring for a 6-month term. The role handles interview scheduling, creates offer letters, onboarding, and data entry in SmartRecruiters.

You should be highly detail-oriented with strong written and verbal communication, proficient in MS Word, Excel, PowerPoint, and calendar management in Outlook. Experience with ATS, especially SmartRecruiters, is a plus.