Talent Acquisition Coordinator: Scheduling & Admin Support

Planet Pharma; Redwood City (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Planet Pharma is seeking a Temp Talent Acquisition Coordinator to support the TA team with scheduling and administrative duties. The role involves coordinating phone screens and interviews, assisting recruiters and managers, and supporting onsite interview logistics.

Strong organizational skills, attention to detail, and excellent communication are essential. Proficiency in Microsoft Office and familiarity with ATS systems are preferred. The position requires reliable, client-focused service.

Qualifications

• High School diploma or GED with at least 2 years of general administrative support experience.
• 3 years of administrative experience including calendar management.
• Strong attention to detail and client service focus.
• Excellent written and verbal communication skills.
• Self-starter with good problem-solving abilities.
• Ability to coordinate multiple tasks simultaneously.
• Proficient with Microsoft Office software (Word, Excel, PowerPoint).
• Ability to work cross-functionally with colleagues at various levels.
• Greenhouse ATS experience is a plus.

Responsibilities

• Schedule all phone screens and interviews with candidates, recruiters, and hiring managers.
• Provide other administrative support to assigned recruiters, supervisors and managers.
• Complete special projects and other duties as assigned.
• Escort candidates during onsite interviews.
• Setting up conference rooms for seminars.

Skills

Calendar management

Attention to detail

Client service focus

Communication skills

Problem-solving

Multitasking

Organizational/time management

Cross-functional collaboration

Greenhouse ATS experience

Education

High School diploma/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Planet Pharma is seeking a Temp Talent Acquisition Coordinator to support the TA team with scheduling and administrative duties. The role involves coordinating phone screens and interviews, assisting recruiters and managers, and supporting onsite interview logistics.

Strong organizational skills, attention to detail, and excellent communication are essential. Proficiency in Microsoft Office and familiarity with ATS systems are preferred. The position requires reliable, client-focused service.