Talent Acquisition Coordinator - Contract

RealREPP; Portland (OR); On-site; USD 52,000 - 68,000; Full time

Job summary

RealREPP is seeking a dynamic Talent Acquisition Coordinator to join our team in Portland, OR. This role coordinates recruitment activities, schedules phone/virtual/onsite interviews across time zones, and supports a seamless candidate experience.

You will oversee ATS administration and audits, generate reports, and collaborate with recruiters to share timely updates on candidate progress and hiring needs. Strong organization and clear communication are essential.

Qualifications

• Associate degree or equivalent experience.
• Experience scheduling in Microsoft Outlook at volume.
• Working knowledge of word processing, internet, and spreadsheet software.
• Ability to read and write simple correspondence.
• Ability to present information effectively.
• Strong organizational skills and attention to detail.
• Equal opportunity employer statement included.

Responsibilities

• Schedule and coordinate interviews in multiple time zones.
• Communicate with hiring managers, interviewers, and candidates.
• Manage logistics for TA programs (employee referrals, compliance, reference checks).
• Oversee ATS administration and audits.
• Generate reports and analyze recruitment metrics.
• Collaborate with recruiters and provide updates on candidate progress.

Skills

Scheduling in Outlook

Communication skills

Organizational skills

Education

Associate's degree or equivalent

Tools

Microsoft Outlook

Word processing

Spreadsheet software

Job description

Position Summary

We are seeking a dynamic and detail-oriented Talent Acquisition Coordinator to join our talent acquisition team. The ideal candidate will play a crucial role in coordinating recruiting efforts, scheduling phone/virtual/onsite interviews, managing the Applicant Tracking System (ATS), and conducting audits. This individual will collaborate closely with other Talent Acquisition Specialists and the Talent Acquisition team to ensure a seamless and efficient recruitment process.

What You’ll Do

Recruitment Coordination:

• Schedule and coordinate interviews (phone/virtual/onsite) in multiple time zones, ensuring a positive candidate experience.
• Communicate effectively with hiring managers, interviewers, and candidates to facilitate the recruitment process.
• Manage logistics for various TA programs such as the Employee Referral Program, compliance programs, candidate reference checks, etc.

ATS Administration And Audit

• Oversee the administration of the Applicant Tracking System (ATS), ensuring data accuracy and system integrity.
• Conduct regular audits of candidate records to maintain compliance and data quality standards.
• Generate reports and analyze recruitment metrics to identify areas for improvement.

Collaboration With Talent Acquisition Team

• Work closely with recruiters to understand specific hiring needs and priorities.
• Provide timely and relevant updates on candidate progress and share insights from initial assessments.
• Assist local recruiters in managing candidate relationships and feedback.

What You’ll Need To Be Successful

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Depp experience scheduling in Microsoft Outlook at volume with a large panel of attendees
• Working knowledge of Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to detail
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*