Talent Acquisition Coordinator (Hybrid - Warren, MI)

BBG Ventures, LLC; Warren (MI); Hybrid; USD 52,000 - 68,000; Full time

Job summary

BBG Ventures, LLC in Warren, MI partners with The Mom Project to source a contract Talent Acquisition Coordinator who can manage high-volume interview scheduling and ensure a candidate-centric hiring experience.

The role requires strong calendar management with Workday experience, Excel proficiency, excellent communication, and the ability to coordinate with multiple stakeholders in a fast-paced environment.

Qualifications

• 1+ year of experience in Recruiting Coordination or Recruiting
• Experience in high-volume, fast-paced environments
• Proficiency in Microsoft 365, Particularly Outlook calendar management
• Excel skills (formulas, VLOOKUP, filtering, sorting)
• Experience with an enterprise ATS, preferably Workday Recruiting
• Strong written and verbal communication
• Excellent organizational skills and attention to detail
• Ability to manage multiple stakeholders and priorities simultaneously
• Independent, process-driven, detail-oriented mindset
• Candidate-first mindset with professionalism and empathy
• Ability to adapt quickly in dynamic hiring environments

Responsibilities

• Coordinate and manage high-volume interview scheduling, ensuring accuracy and minimal disruptions
• Proactively resolve calendar conflicts, reschedules, and last-minute changes across candidates and interview teams
• Deliver an exceptional candidate experience through timely, clear, and professional communication
• Serve as a trusted partner to Talent Acquisition Partners and Hiring Managers throughout the hiring process
• Respond to inquiries with urgency and accuracy, ensuring consistent communication across all stakeholders
• Maintain and update candidate records in Workday and other systems with strong attention to data integrity
• Manage candidate trackers and reporting using Excel and ATS dashboards
• Monitor hiring workflows and proactively flag risks, delays, or issues, escalating when necessary
• Ensure alignment across recruiting processes while maintaining organization in a fast-paced environment
• Take full ownership of scheduling and coordination tasks from start to finish with minimal supervision

Skills

Recruiting Coordination

Scheduling

Workday Recruiting

Excel

Outlook Calendar

Communication

Attention to detail

Stakeholder management

Education

Bachelor’s degree

Tools

Paradox

Ev-e

Workday

Job description

A partner of The Mom Project in the automotive industry is seeking a contract Talent Acquisition Coordinator to help support their business needs.

The ideal candidate brings a strong customer service mindset, a passion for providing superb candidate care, and a drive to continuously identify opportunities to improve and automate processes. In this role, you will partner closely with Talent Acquisition Partners, Hiring Managers, and Interview Teams to deliver a candidate-centric hiring experience, leveraging expert judgment and keen attention to detail to ensure a seamless process from start to finish.

Responsibilities

• Coordinate and manage high-volume interview scheduling, ensuring accuracy and minimal disruptions
• Proactively resolve calendar conflicts, reschedules, and last-minute changes across candidates and interview teams
• Deliver an exceptional candidate experience through timely, clear, and professional communication
• Serve as a trusted partner to Talent Acquisition Partners and Hiring Managers throughout the hiring process
• Respond to inquiries with urgency and accuracy, ensuring consistent communication across all stakeholders
• Maintain and update candidate records in Workday and other systems with strong attention to data integrity
• Manage candidate trackers and reporting using Excel and ATS dashboards
• Monitor hiring workflows and proactively flag risks, delays, or issues, escalating when necessary
• Ensure alignment across recruiting processes while maintaining organization in a fast-paced environment
• Take full ownership of scheduling and coordination tasks from start to finish with minimal supervision

Skills And Qualifications

• 1+ year of experience in Recruiting Coordination or Recruiting
• Experience working in high-volume, fast-paced environments
• Intermediate proficiency in Microsoft 365, particularly Outlook calendar management
• Intermediate Excel skills (formulas, VLOOKUP, filtering, sorting, data tracking)
• Experience using an enterprise ATS, preferably Workday Recruiting
• Strong written and verbal communication skills
• Strong organizational skills with high attention to detail
• Proven ability to manage multiple stakeholders and priorities simultaneously
• Ability to work independently with a process-driven and detail-oriented mindset
• Detail-obsessed with a strong focus on accuracy and execution
• Candidate-first mindset with professionalism, empathy, and follow-through
• Ability to manage complexity and adapt quickly in dynamic hiring environments

Preferred Qualifications

• Bachelor’s degree
• Proficiency in Workday
• Experience with interview scheduling tools such as Paradox, Ev-e, or similar AI-driven platforms
• Experience with automated or semi-automated scheduling workflows

Hours and Location:

• M-F, 40 hours/week
• Hybrid in Warren, MI - In-office Tues, Wed, Thurs, 8 am-5 pm EST

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.