Hybrid Talent Acquisition Coordinator: Scheduling & CX

BBG Ventures, LLC; Warren (MI); Hybrid; USD 52,000 - 68,000; Full time

Job summary

BBG Ventures, LLC in Warren, MI partners with The Mom Project to source a contract Talent Acquisition Coordinator who can manage high-volume interview scheduling and ensure a candidate-centric hiring experience.

The role requires strong calendar management with Workday experience, Excel proficiency, excellent communication, and the ability to coordinate with multiple stakeholders in a fast-paced environment.

Qualifications

• 1+ year of experience in Recruiting Coordination or Recruiting
• Experience in high-volume, fast-paced environments
• Proficiency in Microsoft 365, Particularly Outlook calendar management
• Excel skills (formulas, VLOOKUP, filtering, sorting)
• Experience with an enterprise ATS, preferably Workday Recruiting
• Strong written and verbal communication
• Excellent organizational skills and attention to detail
• Ability to manage multiple stakeholders and priorities simultaneously
• Independent, process-driven, detail-oriented mindset
• Candidate-first mindset with professionalism and empathy
• Ability to adapt quickly in dynamic hiring environments

Responsibilities

• Coordinate and manage high-volume interview scheduling, ensuring accuracy and minimal disruptions
• Proactively resolve calendar conflicts, reschedules, and last-minute changes across candidates and interview teams
• Deliver an exceptional candidate experience through timely, clear, and professional communication
• Serve as a trusted partner to Talent Acquisition Partners and Hiring Managers throughout the hiring process
• Respond to inquiries with urgency and accuracy, ensuring consistent communication across all stakeholders
• Maintain and update candidate records in Workday and other systems with strong attention to data integrity
• Manage candidate trackers and reporting using Excel and ATS dashboards
• Monitor hiring workflows and proactively flag risks, delays, or issues, escalating when necessary
• Ensure alignment across recruiting processes while maintaining organization in a fast-paced environment
• Take full ownership of scheduling and coordination tasks from start to finish with minimal supervision

Skills

Recruiting Coordination

Scheduling

Workday Recruiting

Excel

Outlook Calendar

Communication

Attention to detail

Stakeholder management

Education

Bachelor’s degree

Tools

Paradox

Ev-e

Workday

Job description

BBG Ventures, LLC in Warren, MI partners with The Mom Project to source a contract Talent Acquisition Coordinator who can manage high-volume interview scheduling and ensure a candidate-centric hiring experience.

The role requires strong calendar management with Workday experience, Excel proficiency, excellent communication, and the ability to coordinate with multiple stakeholders in a fast-paced environment.