Talent Acquisition Coordinator

Donatech Corporation; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Donatech Corporation in the United States is seeking a Talent Acquisition Coordinator to coordinate and schedule interviews across multiple time zones, serving as the primary point of contact for candidates throughout the process.

You will manage panel/executive calendars, arrange candidate travel, process reimbursements, and prepare interview materials while maintaining ATS records and driving scheduling efficiency and compliance with OFCCP/EEOC guidelines.

Qualifications

• Education: High school diploma/equivalent with 8 years of experience or a bachelor's degree with 4 years of relevant experience.

Responsibilities

• Coordinate and schedule interviews across multiple time zones across candidates, recruiters, hiring managers, and panels.
• Manage complex scheduling logistics including panel, executive, and high-volume interview calendars.
• Serve as a primary point of contact for candidates, providing updates and clear instructions.
• Arrange candidate travel and itineraries for onsite or final-stage interviews.
• Process and track candidate expense reimbursements per policy.
• Prepare interview agendas, candidate profiles, and evaluation materials.
• Maintain accurate candidate records within the ATS.
• Improve interview scheduling workflows, tools, and processes for efficiency.
• Track scheduling metrics and coordination volume to support recruiting insights.
• Contribute to candidate experience improvements and solutions.
• Support additional TA administrative tasks as needed.
• Ensure compliance with applicable employment laws and OFCCP/EEOC guidelines.

Skills

Interview scheduling

Candidate experience

Communication

ATS usage

Workflow optimization

Education

High school diploma or equivalent

Bachelor's degree

Tools

Workday

MS Office

Job description

Position would require the candidate to be a W2 employee of Donatech.

US Citizenship/Permanent Resident Required.

• Coordinate and schedule interviews across multiple time zones, ensuring alignment between candidates, recruiters, hiring managers, and interview panels
• Manage complex scheduling logistics including panel, executive, and/or high-volume interview calendars
• Serve as a primary point of contact for candidates throughout the interview process, providing timely updates, clear instructions, and a high-touch experience
• Arrange candidate travel (flights, hotels, ground transportation) and ensure seamless itineraries for onsite or final-stage interviews
• Process and/or track candidate expense reimbursements in accordance with company policy
• Prepare and distribute interview agendas, candidate profiles, and evaluation materials to interview teams
• As appropriate, maintain accurate candidate records and status updates within the applicant tracking system (ATS)
• Help improve interview scheduling workflows, tools, and processes to increase efficiency and reduce time-to-schedule
• Track and report on scheduling metrics and coordination volume to support recruiting operations insights
• Contribute to continuous improvement of the candidate experience by identifying gaps and proposing solutions
• Support additional TA administrative and coordination tasks as business needs evolve
• Ensure recruiting and hiring practices adhere to all applicable local, state, and federal employment laws and OFCCP and EEOC guidelines.

Minimum Qualifications

• Education: High school diploma/equivalent +8 years OR bachelor's degree +4 years of relevant experience

Preferred Qualifications

• 1-2 years of TA coordination, administrative assistant and/or heavy calendaring/ meeting scheduling experience preferred.
• Advanced knowledge of Microsoft Office (Word, Excel and Outlook) and internet research capabilities.
• Experience using Workday and/or other information system.