Talent Acquisition Administrative Coordinator

eTeam; Reading (Berks County); On-site; USD 25,000 - 34,000; Full time

Job summary

eTeam in Reading, PA is seeking an experienced Talent Acquisition Administrative Coordinator to support the TA team with precision and compliance. You will manage requisitions, coordinate background checks, scheduling, travel, and pre-employment processes, ensuring timely updates for candidates and stakeholders.

Proficiency in Microsoft Office is required and Oracle Recruiting Cloud experience is a plus. This 3-month role emphasizes confidentiality, accuracy, and professional communication

Qualifications

• High school diploma or GED.
• 3+ years admin/coordinator experience.
• Strong written and verbal communication.
• Proficiency in Word, Excel, PowerPoint.
• Experience handling confidential information in fast-paced settings.
• SharePoint content maintenance knowledge preferred.
• Oracle Recruiting Cloud knowledge preferred.

Responsibilities

• Provide advanced administrative and coordination support to the Talent Acquisition team, including requisition creation.
• Coordinate background screening, drug testing, and pre-employment testing with compliance.
• Manage interview scheduling and candidate travel using Concur.
• Maintain and update recruiting content on the Talent Acquisition SharePoint site.
• Manage recruiting mailboxes professionally and maintain data integrity.
• Prepare, proof, and distribute employment offers with recruiters.
• Process invoices, coordinate travel, and support day-to-day recruiting admin needs.
• Maintain confidentiality and identify process improvements.
• Coordinate interviews across time zones, including phone, virtual, and in-person.
• Serve as primary candidate contact for pre-employment processes.
• Update pre-employment tracking in Empower for accuracy.
• Assist Hiring Managers with pre-onboarding tasks and equipment requests.

Skills

Communication

Microsoft Office

Organization

Confidentiality

Multitasking

Education

High school diploma or GED

Tools

SharePoint

Oracle Recruiting Cloud

Job description

Job Title: Talent Acquisition Administrative Coordinator

Location: Reading, PA 19612

Duration: 03 months

Pay Range: $(18.39 – 24.98)/hr on W2 all-inclusive without benefits

Job Description:

• We are seeking a highly experienced Administrative Coordinator to support our Talent Acquisition team.
• This role is critical to ensuring accurate, compliant, and efficient recruiting operations while delivering excellent service to candidates, recruiters, and internal partners.
• Oracle HCM Experience is preferred.

Key Responsibilities:

• Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership including the creation of requisitions.
• Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification.
• Manage interview scheduling and candidate travel arrangements using Concur.
• Maintain and update recruiting content on shared Talent Acquisition SharePoint site.
• Manage internal and external recruiting mailboxes with professionalism and sound judgment.
• Partner with recruiters to prepare, proof, and distribute employment offer letters.
• Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership.
• Maintain strict confidentiality and proactively identify process improvements.
• As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings.
• Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication.
• Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance.
• Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks.

Qualifications:

• High school diploma or GED required.
• Minimum of 3 years of relevant work experience in an administrative or coordinator role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience handling confidential information in a fast-paced environment.Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal, teamwork, and customer service skills.
• Preferred Qualifications
• Experience with SharePoint content maintenance.
• Knowledge of recruiting processes or Applicant Tracking Systems; Oracle Recruiting Cloud preferred.