Talent Acquisition Coordinator

Ultimate Staffing; Newport Beach (CA); On-site; USD 30,367 - 43,251; Full time

Job summary

A leading staffing agency is seeking a Talent Acquisition Coordinator in Newport Beach, CA. The role requires supporting Talent Acquisition Partners, scheduling interviews, and managing onboarding processes. Ideal candidates should have 1 to 3 years of administrative experience and strong skills in Microsoft Outlook, Excel, and Word. This position offers an onsite schedule with a remote workday on Fridays.

Qualifications

• 1 to 3 years of related administrative experience.
• Ability to handle high volume of emails daily.
• Strong attention to detail and focus on process improvement.

Responsibilities

• Schedule interviews and communicate with candidates professionally.
• Manage onboarding for contingent workers.
• Coordinate background checks and employment verifications.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Interpersonal skills

Organizational skills

Tools

Workday or any ATS

Job description

Talent Acquisition Coordinator – Roth Staffing Companies

Duration – 6 months

Location – Newport Beach, CA 92660

Max Pay – $26.72/hour

On site 4x a week and Fridays remote.

Job Description

The Talent Acquisition Coordinator will report to the Talent Acquisition Operations Manager and will be responsible for scheduling interviews, corresponding with candidates and interview teams, as well as performing additional administrative duties and projects as needed.

Responsibilities

• Point person for contingent workforce, assisting hiring managers with opening requisitions, partnering with local staffing agencies, managing contracts, and onboarding contingent workers.
• Support Talent Acquisition Partners with scheduling interviews and communicating with candidates in a professional and timely manner.
• Arrange travel for candidates through travel agencies as needed.
• Coordinate background check process, employment verifications, and execute the new hire onboarding process.
• Work closely with Talent Acquisition Coordinators in the Newport Beach office to balance workload.

Requirements

• 1 to 3 years of related administrative experience.
• Strong Microsoft Outlook, Excel, and Word skills, and ability to handle high volume of emails daily.
• Ability to prioritize responsibilities, multi-task, and work in a fast‑paced environment.
• Strong interpersonal skills and ability to communicate with all levels of the organization.
• Ability to work independently, organize workload, analyze problems, and propose solutions.
• Strong attention to detail with a focus on process improvement.
• Discretion and confidentiality required.
• Collaborative with Talent Acquisition and outside teams.

Technical Skills

Must have: Workday or any ATS

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.