Onboarding Coordinator

Ultimate Staffing; Dallas (TX); Remote; USD 71,635,000 - 85,962,000; Full time

Job summary

Ultimate Staffing is seeking an Onboarding Coordinator to support our recruiting team and deliver an exceptional candidate experience. This role requires organization, proactivity, and the ability to thrive in a fast-paced HR environment.

You will manage onboarding workflows from intake to start, ensuring a smooth, professional process for all applicants. The position emphasizes attention to detail, confidentiality, and compliance while collaborating with internal partners and vendors in a

Qualifications

• Minimum: High School Diploma.
• Preferred: Bachelor's degree in Human Resources or related field.

Responsibilities

• Coordinate and schedule phone screens, assessments, and interviews with candidates and hiring managers.
• Manage pre-employment screening tasks such as ordering background checks and verifying references.
• Support onboarding processes, including preparing new-hire paperwork and ensuring timely completion.
• Conduct and document I-9 verifications in accordance with federal requirements.
• Track and reconcile vendor invoices and maintain TA team documents.
• Support employer branding activities and assist with content calendars and social media updates.

Skills

Communication

Customer service

Multitasking

Confidentiality

Time management

Education

High School Diploma

Bachelor's degree in Human Resources or related field

Tools

Microsoft Office 365

Applicant Tracking System

Job description

Hours: Monday - Friday from 8 AM - 5 PM PST

We're seeking a detail-oriented Onboarding Coordinator to support our recruiting team and help deliver an exceptional candidate experience. If you're organized, proactive, and enjoy working in a fast-paced environment, this is a great opportunity to grow your career in Human Resources and Talent Acquisition.

About the Role

Onboarding Coordinator

Pay: $25 - $30/hr

Location: Remote (U.S.)

Hours: Monday - Friday from 8 AM - 5 PM PST

We're seeking a detail-oriented Onboarding Coordinator to support our recruiting team and help deliver an exceptional candidate experience. If you're organized, proactive, and enjoy working in a fast-paced environment, this is a great opportunity to grow your career in Human Resources and Talent Acquisition.

About the Role

The Onboarding Coordinator is responsible for the administration, coordination, and logistics of the recruitment and onboarding process. This role supports the TA team by ensuring a smooth workflow, timely communication, and professional interactions with candidates and internal partners.

Key Responsibilities

• Coordinate and schedule phone screens, assessments, and interviews with candidates and hiring managers.
• Manage pre-employment screening tasks such as ordering background checks and verifying references.
• Support the hiring and onboarding process, including preparing new-hire packages and ensuring timely completion of paperwork.
• Conduct and document I-9 verifications in accordance with federal requirements.
• Track and reconcile vendor invoices.
• Maintain TA team documents, shared folders, and resources.
• Support employer branding initiatives across platforms such as Glassdoor and LinkedIn; assist with content calendars and social media updates.
• Contribute to diversity attraction initiatives as assigned.
• Assist with immigration-related applicant coordination and communication with legal partners.
• Provide occasional support with resume review, applicant screening, and sourcing for entry-level roles.

Qualifications

Education

• Minimum: High School Diploma
• Preferred: Bachelor's degree in Human Resources or related field

Experience

• Minimum: 1-2 years of experience in HR, recruiting, or administrative support
• Preferred: Experience supporting immigration-related processes

Skills & Abilities

• Strong written and verbal communication skills
• Excellent customer service and follow-up abilities
• Ability to manage multiple tasks and shifting priorities
• Solid understanding of professional confidentiality and compliance
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)
• Experience working with applicant tracking systems
• Reliable, detail-oriented, deadline-driven, and consistently punctual

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.