Talent Acquisition Coordinator

Shawnee Health; Carterville (IL); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Employer and Voluntary Paid Life

Employer Paid Long Term Disability

Voluntary Short-Term Disability

Critical Illness Insurance

Flexible Spending Account

Dependent Care Account

401k Retirement Plan

Job summary

Shawnee Health in Carterville, IL is seeking a full-time Talent Acquisition Coordinator to join the Employee Services team. The role reports to the Employee Services Manager and focuses on building candidate pipelines, screening, and coordinating onboarding for new hires.

Responsibilities include managing postings, coordinating assessments, collaborating with Marketing on employer branding, and supporting HRIS and compliance processes. A Bachelor’s degree and 2–5 years HR experience are required.

Qualifications

• Bachelor’s degree in Health Care Management, Business Administration, or Human Resources.
• 2-5 years experience in an HR Generalist or Coordinator role.
• Certification such as SHRM, PHR or similar certification (preferred).

Responsibilities

• Proactively and strategically identify and hire qualified job candidates.
• Manage resume screening and identify top applicants by interviewing, evaluating skills and completing cultural-fit checks.
• Build relationships with community, alumni networks, and educational institutions to create a pipeline of potential candidates.
• Develop and manage all job posting channels for all levels of recruitment.
• Coordinate onboarding processes including job offers, orientation and integration for new employees.
• Assist with onboarding lifecycle oversight and probationary period evaluations.

Education

Bachelor’s degree in Health Care Management, Business Administration, or Human Resources

Job description

Shawnee Health – Talent Acquisition Coordinator

Location: Carterville, IL

Job Id:743

# of Openings:1

Join Southern Illinois’ leading healthcare organization, with over 360 team members who believe that in taking care of each other and our patients and clients, we create new opportunities for success and bring big dreams to life.

Shawnee Health is seeking a full-time Talent Acquisition Coordinator for our Shawnee Health Administration office. This position reports directly to the Employee Services Manager.

Duties

• Proactively and strategically identify and hire qualified job candidates.
• Manage resume screening and identify top applicants by interviewing, evaluating skills and completing cultural-fit checks.
• Build relationships with community, alumni networks, and educational institutions to create a pipeline of potential candidates.
• Build relationships with diverse recruitment channels such as IPHCA, NACHC, Career MD, and other state and federal recruitment platforms.
• Develop and manage all job posting channels for all levels of recruitment.
• Attract and engage candidates by collaborating with Marketing to build a strong employer brand and promote Shawnee’s company culture.
• Develop creative sourcing campaigns using job boards, social media, internal databases and recruitment platforms.
• Partner closely with hiring managers to understand department goals, selection criteria, and streamline role requirements.
• Represent Shawnee at career events, networking events, and online platforms to elevate our employer brand and attract talent.
• Administer Predictive Index assessments for potential candidates and applicant interviewing.
• Facilitate and coordinate new hire processes including job offer coordination, onboarding paperwork and orientation for all new employees.
• Assist with the management and oversight of the onboarding lifecycle, including preparation, orientation, integration, engagement, and follow-up.
• Monitor employee progress during initial and secondary probationary periods, ensuring timely evaluations and new hire training.
• Contribute to the development and maintenance of career paths, onboarding tools, and salary tables.
• Maintain working relationships with external entities to coordinate students, internship programs, volunteers, and external agreements.
• Identify and create a recruitment pipeline by working with colleges, universities, students and interns.
• Support the design, implementation, and coordination of internal apprenticeship programs.
• Track student interns and apprenticeship program entrants.
• Collect candid feedback from students, volunteers and apprentices, evaluate mentorship quality, identify training gaps, and gauge the intern’s interest in future full-time employment.
• Collaborate with leadership to assess and enhance the effectiveness of internal pipelines and employee growth programs.

Human Resources Administration & Systems

• Maintain accurate and compliant personnel records in accordance with legal standards.
• Support the administration of I-9 and E-Verify compliance, including timely completion, audits, and proper documentation for new hires and reverifications.
• Process employee status changes, wage increases, and data updates in the HRIS.
• Support the implementation and management of job descriptions, career path management, pay range tables, onboarding tools, and performance evaluations.
• Track and maintain job description database, ensuring consistency and version control across departments.
• Serve as a technical resource for HR and administrative systems, resolving access and functionality issues.
• Manage the Access Badge Reader system, issuing and troubleshooting employee badges.
• Update and maintain the Employee Services section of SharePoint to ensure access to current documents and resources.
• Assist with managing exit procedures, including termination paperwork and COBRA continuation services.
• Conduct and document employment verifications.
• Interpret and apply federal and state employment laws and organizational policies consistently.
• Oversee completion of mandatory training programs through Paycor Learning Management System.
• Coordinate with third-party FMLA administrator to ensure accurate tracking of leave cases, review eligibility, support documentation needs, and ensure compliance with federal and state leave laws.
• Conduct internal compliance audits (FMLA, I-9, FLSA, Workers’ Compensation, timekeeping).
• Support benefit enrollment and termination processes using the HRIS for all employees.
• Assist with annual open enrollment administration and benefit education communications.
• Process benefits changes for new hires, qualifying life events, and annual enrollment.
• Deliver benefits education to employees through 1:1 meetings and group sessions.
• Assist in creation of annual benefits booklet and communication materials.
• Assist with the coordination of retirement plan administration and on-site support visits.

Requirements

• A. Mandatory
• Bachelor’s degree in Health Care Management, Business Administration, or Human Resources
• 2-5 years experience in an HR Generalist or Coordinator role
• B. Preferred
• Certification such as SHRM, PHR or similar certification

Starting salary – $51,320

• Health Insurance
• Vision Insurance
• Employer and Voluntary Paid Life
• Employer Paid Long Term Disability
• Voluntary Short-Term Disability
• Critical Illness Insurance
• Flexible Spending Account
• Dependent Care Account
• 401k Retirement Plan

Paid Time Off

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