Talent Acquisition Coordinator

Planet Group; Atlanta (GA); On-site; USD 114,616,000 - 124,560,000; Full time

Job summary

Planet Group in Atlanta, GA is seeking a Talent Acquisition Coordinator to support a North America recruiting team. This four-month, full-time role focuses on interview coordination, technology administration, and process improvement with an emphasis on automation and AI-enabled tools.

You will work across time zones, optimize workflows, and help manage Workday Recruiting and other TA technologies, while delivering a superior candidate and hiring manager experience.

Qualifications

• 5+ years in recruiting coordination or related roles.
• Experience with Workday Recruiting or similar ATS preferred.
• Strong interview scheduling and recruiting tech experience.
• Vendor management and invoice processing experience.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Outlook, Teams, and Excel.
• Comfort with AI-enabled tools and automation platforms.

Responsibilities

• Coordinate and schedule interviews across time zones and seniority levels.
• Serve as primary administrator for the interview scheduling platform.
• Support recruiting operations in Workday and other TA technologies.
• Process, reconcile, and track recruiting vendor invoices.
• Develop and maintain process docs, guides, and training materials.
• Identify opportunities to streamline workflows and automate.
• Leverage AI-enabled tools to enhance productivity and reporting.
• Take on additional responsibilities as capability grows.

Skills

Recruiting coordination

Talent acquisition operations

Interview scheduling

Workday Recruiting

Vendor management

Process optimization

AI-enabled tools

Outlook/Teams/Excel

Workflow automation

Independent work

Tools

Workday

Power Automate

Zapier

AI assistants

Job description

Job Title: Talent Acquisition Coordinator

Location: Atlanta, GA

Contract length: 4 months

Schedule: Fulltime

Pay: $40/hr to $43.47/hr

Job Overview:

The Talent Acquisition Coordinator plays a critical role in delivering an exceptional experience for candidates, hiring managers, and recruiters across North America. Supporting a team of Talent Acquisition professionals, this position serves as the operational backbone of the recruiting function, leading interview coordination, recruiting technology administration, process optimization, and operational excellence initiatives. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, embraces technology, and is eager to take ownership beyond traditional coordination responsibilities. As the primary administrator for the organization's interview scheduling platform, you will have the opportunity to influence recruiting processes, leverage emerging technologies including AI-enabled tools, and expand your impact across Talent Acquisition operations based on your interests, capabilities, and performance.

Job Responsibilities:

• Coordinate and schedule interviews across multiple time zones, business functions, and seniority levels while ensuring a seamless candidate and hiring manager experience.
• Serve as the primary administrator, subject matter expert, and continuous improvement lead for the interview scheduling platform.
• Support and administer recruiting operations within Workday and other talent acquisition technologies.
• Process, reconcile, and track recruiting vendor invoices while assisting with vendor management activities.
• Develop and maintain recruiting process documentation, user guides, training materials, and operational best practices.
• Identify opportunities to streamline workflows, eliminate manual effort, and improve operational efficiency through technology and automation.
• Leverage AI-enabled tools and emerging technologies to enhance productivity, reporting, communication, and the overall recruiting experience.
• Take on additional responsibilities and ownership opportunities commensurate with demonstrated capability, initiative, and business needs.

Required Qualifications:

• 5+ years of experience in recruiting coordination, talent acquisition operations, HR operations, recruiting administration, or a related function.
• Experience with Workday Recruiting or similar Applicant Tracking Systems preferred.
• Strong experience working with interview scheduling, recruiting technologies, and operational processes.
• Experience managing invoices, vendor relationships, or payment administration activities.
• Exceptional organizational skills with the ability to prioritize competing demands and manage multiple deadlines effectively.
• Experience leveraging workflow automation and recruiting tech stacks strongly preferred.
• Strong attention to detail and a commitment to delivering a high-quality customer experience.
• Advanced proficiency with Microsoft Outlook, Teams, Excel, and other productivity tools.
• Demonstrated technical aptitude and a willingness to learn and adopt new technologies.
• Familiarity with AI-powered workplace tools, automation platforms, or productivity technologies preferred.
• Ability to work independently, anticipate needs, and identify opportunities to improve outcomes before issues arise.

Preferred Qualifications:

• Experience supporting talent acquisition teams in a high-volume or complex recruiting environment.
• Experience implementing or optimizing recruiting technologies and workflows.
• Knowledge of automation, reporting, data analysis, or AI-enabled productivity tools.
• Hands-on experience building automated workflows (e.g., Power Automate, Zapier, AI assistants) and translating recruiting data into operational insights.
• A desire to grow into broader Talent Acquisition Operations, Recruiting Technology, or Process Excellence responsibilities over time.