Talent Acquisition Assistant

Addison Group; Boston (MA); Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a Talent Acquisition Assistant to support busy consulting hiring in a hybrid Boston-area setting. The role emphasizes interview coordination across time zones, candidate communication, and recruiting administration, with an eye toward efficiency and accuracy.

Strong organizational and service-oriented communication are essential. The position offers exposure to international interview coordination, collaboration with senior consultants, and a fast-paced Talent

Qualifications

• Bachelor's degree required.
• 1+ year interview coordination experience.
• Experience coordinating interviews across multiple time zones.
• Experience using an applicant tracking system; Greenhouse a plus.
• Proficient in Outlook, Excel, Word, and Zoom.
• Hybrid schedule with two onsite days per week.
• Experience in a corporate professional services environment preferred.

Responsibilities

• Coordinate interviews across multiple time zones and geographies.
• Partner with consultants and executive assistants to schedule interview availability.
• Send interview invitations and communicate scheduling details and prep information.
• Manage last-minute scheduling changes and resolve logistics issues.
• Assist with resume reviews and maintain candidate records.
• Post and maintain job openings in ATS and on job boards.

Job description

Assignment Type: 3-6+ month contract, potential conversion

Pay: $26–$28/hour

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM; hybrid schedule with two onsite days per week. Thursday is preferred, with flexibility to select the second onsite day.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description

Addison Group is hiring a Talent Acquisition Assistant for our client, a leading consulting firm. This position will provide recruiting support during the firm's busy consulting hiring season, with a focus on interview coordination, candidate communication, and recruiting administration. The ideal candidate has experience coordinating interviews across multiple time zones, strong organizational skills, and a professional, service-oriented approach.

Key Responsibilities

• Coordinate interviews across multiple time zones and geographies, including the United States, Sydney, and Madrid.
• Partner with consultants and executive assistants to coordinate interviewer availability and maintain accurate schedules.
• Send interview invitations and communicate scheduling details, office access instructions, and candidate preparation information.
• Manage last-minute scheduling changes and resolve interview logistics issues.
• Assist with resume reviews and maintain accurate candidate records.
• Post and maintain job openings in the applicant tracking system, on internal and external job boards, college career sites, LinkedIn, and relevant industry platforms.
• Update candidate statuses and disposition applicants under the direction of the Talent Acquisition team.
• Maintain recruiting trackers and interview records using Microsoft Excel.
• Coordinate virtual interviews through Zoom and communicate schedules to relevant offices and stakeholders.
• Prepare recruiting documents and written communications using Microsoft Office.

Qualifications

• Bachelor's degree required.
• Minimum of one year of interview coordination experience; one to two years of recruiting coordination or scheduling experience preferred.
• Experience coordinating interviews across multiple time zones and geographies required.
• Prior experience using an applicant tracking system and interview scheduling platform required; Greenhouse experience is a plus.
• Proficiency in Microsoft Outlook, Excel, Word, and Zoom.
• Previous experience in a corporate professional services environment required; consulting experience preferred.
• Strong organizational skills and attention to detail.
• Proactive, service-focused approach with excellent written and verbal communication skills.
• Sound judgment and the ability to remain professional and composed when schedules change or priorities compete.
• Hybrid schedule with two onsite days per week.
• Opportunity to gain international interview coordination experience.
• Exposure to consulting recruitment and collaboration with senior consultants and executive-level stakeholders.
• Opportunity to contribute to a fast-paced, collaborative Talent Acquisition team.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.