Human Resources Assistant

Addison Group; Chicago (IL); Hybrid; USD 29,000 - 30,000; Full time

Benefits offered by this job

Dental

Medical

Vision

401(k)

Job summary

The Addison Group in Chicago is hiring an HR Assistant to support interview scheduling, recruiting logistics, and day-to-day HR operations. This contract role focuses on coordinating large-scale interview events, managing a shared inbox, and maintaining accurate HR records.

Ideal candidates have 2–3+ years of administrative experience, strong calendar skills, and proficiency with Microsoft Office. Bachelor's degree preferred; SAP and Concur familiarity is a plus.

Qualifications

• 2–3+ years of administrative or coordination experience in a fast-paced setting.
• Experience with scheduling, managing calendars, or coordinating meetings—doesn’t need to be in a corporate environment
• Bachelor’s degree strongly preferred
• Proficient in Microsoft Office; familiarity with SAP and Concur is a plus
• Organized, assertive, and detail-oriented with strong follow-through

Responsibilities

• Coordinate interview logistics and complex scheduling for large-scale recruiting events
• Support the recruiting team by managing a shared email inbox and responding to candidate inquiries
• Assist with HR-related administrative tasks, including data entry, filing, and reporting
• Track interview activity and maintain up-to-date records in applicant tracking systems
• Help with travel coordination and event planning (minimal but occasional)
• Maintain high attention to detail during high-volume scheduling windows
• Collaborate closely with other administrators and support teams for smooth onboarding and candidate experiences

Skills

Scheduling

Calendar management

Administrative support

Data entry

MS Office

Communication

Problem solving

Education

Bachelor's degree

Tools

SAP

Concur

Microsoft Office

Job description

Location:

Chicago, IL (Hybrid – 3 days onsite, 2 remote after initial in-office training)

Industry:

Professional Services / Consulting

Pay:

$21-22/ hour

Benefit Information:

• Eligible for Dental, Medical, Vision, 401(k)

About Our Client:

Addison Group is partnering with a dynamic and fast-paced professional services organization seeking a detail-oriented HR Assistant to support their recruiting operations. This is a fantastic opportunity to gain exposure in a large-scale, global setting while working alongside a collaborative and experienced HR team.

Job Description:

This contract position is ideal for someone who enjoys staying organized in a busy environment and wants to contribute to a team that drives hiring initiatives. The HR Assistant will provide critical administrative and coordination support for interview scheduling, recruiting logistics, and day-to-day operations.

Key Responsibilities:

• Coordinate interview logistics and complex scheduling for large-scale recruiting events
• Support the recruiting team by managing a shared email inbox and responding to candidate inquiries
• Assist with HR-related administrative tasks, including data entry, filing, and reporting
• Track interview activity and maintain up-to-date records in applicant tracking systems
• Help with travel coordination and event planning (minimal but occasional)
• Maintain high attention to detail during high-volume scheduling windows
• Collaborate closely with other administrators and support teams for smooth onboarding and candidate experiences

Qualifications:

• 2–3+ years of administrative or coordination experience in a fast-paced setting
• Experience with scheduling, managing calendars, or coordinating meetings—doesn’t need to be in a corporate environment
• Bachelor’s degree strongly preferred
• Proficient in Microsoft Office; familiarity with SAP and Concur is a plus
• Organized, assertive, and detail-oriented with strong follow-through
• Strong written and verbal communication skills
• Comfortable handling confidential information with discretion
• Self‑starter mindset who enjoys problem‑solving and learning on the go
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM
• Dress Code: Business professional
• Contract Duration: 6 months to start, with potential for extension or conversion based on performance
• Chance to gain experience within a large, well‑established organization
• Exposure to high‑level recruiting processes and coordination
• Supportive, collaborative team with ongoing training and mentorship
• Work with a company culture focused on growth, learning, and innovation
• Potential opportunity for long-term employment depending on performance

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.