Sync Coordinator / Audio Catalog Specialist

Primary Wave Music; Los Angeles (CA); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Healthcare plan

401(k)

Long-term disability

Short-term disability

Holidays

Life insurance

Hybrid work schedule

Personal time off

Vacation time

Job summary

Primary Wave Music in Los Angeles is seeking a Creative Sync Coordinator / Audio Catalog Specialist to manage our growing audio catalog using DISCO and other platforms. The role reports to the President, Global Sync, and collaborates with the Sync team and other departments.

The ideal candidate has at least 4 years in music publishing or licensing, strong relationships, and a passion for music and pop culture, with excellent communication and multitasking abilities.

Qualifications

• Minimum of 4 years' experience in music publishing, sync licensing, or a similar music industry role.
• Established relationships with sync industry peers (e.g., sync licensing at major labels/publishers).
• Passionate about music across styles and eras.
• Fundamentals of music publishing and copyright; knowledge of the sync licensing process.

Responsibilities

• Oversee management of the department's audio catalog and metadata for ingestion into DISCO and other archives.
• Liaise with artists, reps, co-rights holders, and other departments for music/materials.
• Assist with design and execution of sync department e-blast campaigns.
• Curate playlists from catalogs to support pitching for film/tv/advertising and more.
• Maintain and update department client/contact info list.
• Help supervise department interns.
• Attend creative meetings and weekly all-staff meetings.
• Collaborate with a team of creatives and company leadership.

Skills

Music publishing

Sync licensing

Organization

Communication

Team collaboration

Independent work

Tools

DISCO

Mailchimp

Photoshop

Canva

Microsoft Excel

Office Suite

Job description

Job Description

Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The company is home to some of the most iconic songwriters, artists, and record labels across the history of recorded music including Whitney Houston, James Brown, Prince, Bob Marley, Stevie Nicks, Talking Heads, Smokey Robinson, Village People, Crowded House, Burt Bacharach, Ray Charles, The Doors, Stone Temple Pilots, Sun Records, and many more. As a company, we strive for excellence in the pursuit of iconic artists and catalogs that not only reflect great artistry, but impact and influence culture.

Job Description

The Primary Wave Sync department is seeking a Creative Sync Coordinator / Audio Catalog Specialist for a position based in our Los Angeles office.

The candidate must have a minimum of 4 years' experience working in music publishing, sync licensing, music supervision or a similar music industry role. It’s an excellent opportunity to join one of the music industry’s leading companies and sync departments. We are looking for someone with prior experience who is very ambitious, extremely organized when it comes to managing audio assets, and who above all is passionate about the music and film/tv industry.

This is a creative position that reports to the President, Global Sync, and would involve working closely with the entire Sync team as well as other Primary Wave departments. The main focus of the position is managing our company’s growing audio catalog using DISCO and other digital audio platforms.

In the position, the candidate would:

• Oversee management of our department's audio catalog, maintaining proper metadata & organization for ingestion into DISCO and would manage other sync department audio archives.
• Liaise with artists, their representatives, co-rights holders, as well as other Primary Wave departments to obtain music and other materials
• Assist with the design and execution of sync department e-blast campaigns
• Curate song playlists from our catalogs to support the sync team’s pitching to various projects across film/tv/advertising/video games and more
• Maintain and update the department client / contact info list
• Help supervise department interns
• Attend and participate in various creative meetings and the weekly all-staff meeting
• Be a key part of a collaborative and ambitious team of creatives, working alongside team members as well as company leadership.

The ideal candidate:

• Has at least 4 years' experience working in music publishing, licensing, or a similar music industry role
• Has established relationships with sync industry peers (e.g., sync licensing departments at major labels and publishers)
• Is very passionate about music of all styles and eras
• Knows the fundamentals of music publishing and copyright, and has general experience with the sync licensing process
• Has extensive experience with various digital audio formats, knows advanced features of iTunes as well as Disco or similar online music pitching platforms.
• Has extensive experience using Mailchimp or similar e-blast design platforms
• Has extensive experience with Photoshop, Canva or other similar graphics program
• Is knowledgeable and passionate about film, TV, creative advertising, the sync business, and all things music and pop culture
• Has an outstanding work ethic and would call themselves a multi-tasker!
• Is an ambitious self-starter and can work independently as well as on team projects
• Has excellent verbal and written communication skills
• Has experience with video editing and digital video file management
• Has experience with Microsoft Excel and Office Suite
• Has excellent overall attention to detail
• Is a team player and works well in a collaborative environment
• Is constantly curious and always up for new challenges!

Benefits and Compensation

We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation time off.

The estimated base salary range for this position is $55,000 to $65,000 per year. The actual salary rate offered to candidates will depend on a variety of factors, including without limitation, years of relevant experience, business needs, and the candidate’s overall qualifications for the position as assessed by Primary Wave. The salary range is subject to change at any time and depends on internal and external factors.

We work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Individuals can perform essential job functions with or without reasonable accommodation.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.