Coordinator, Synch & Creative

Reservoir Media Management, Inc.; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Reservoir Media Management, Inc. seeks a hands-on Synch & Creative Coordinator based in Los Angeles to support both Synch and Creative teams.

You will curate playlists, manage metadata, and assist with pitch materials for film, TV, and ads, while coordinating with A&R and admin on creative processes. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced music environment, with a focus on efficiency and teamwork.

Qualifications

• Bachelor’s degree preferred, or equivalent relevant experience.
• Strong interest in music publishing and the broader music and entertainment industries.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail, particularly when working with music assets, metadata, spreadsheets, and other catalog information.
• Proficiency in Microsoft Office, particularly Excel; experience with DISCO or similar music asset management and delivery platforms is preferred.
• Strong interpersonal skills and the ability to collaborate effectively across a small team and multiple departments.
• Proactive and resourceful, with the ability to anticipate needs, take initiative, and follow projects through to completion.

Responsibilities

• Curate and maintain Spotify playlists strategically crafted for music supervisors.
• Build, organize, and refine playlists and samplers in DISCO.
• Format and prepare project-specific samplers and outbound pitch materials for film, TV, advertising, and trailer opportunities.
• Ingest audio files for new signings and new releases from existing clients.
• Prepare metadata spreadsheets for DISCO import and ensure alignment with established standards.
• Assist in researching new tools and technologies to improve Synch team workflows.
• Verify audio completeness and metadata accessibility for catalog signings.
• Collaborate with the Synch and A&R teams to maintain a streamlined and accessible music library.
• Complete monthly expense reports for the EVP, Global Head Synch Marketing.
• Provide administrative support to the Los Angeles and New York creative teams and assist in various aspects of administrative, publishing and creative processes.
• Complete monthly expense reports for the EVP, Global Creative Director.
• Assist with meeting scheduling across the LA Creative team.
• Create DISCO playlists for creative pitches.
• Update and maintain creative materials such as the internal and shareable roster sheets.
• Update roster Spotify playlists with weekly new releases.
• Assist with company event coordination in Los Angeles.
• Coordinate LA Performances ticket buys.
• Provide internal Billboard Chart coverage when the primary chart liaison is out of office.

Skills

Organizational skills

Time-management

Attention to detail

Interpersonal skills

Proactive and resourceful

Education

Bachelor’s degree preferred, or equivalent experience

Tools

DISCO or similar platform

Job description

About The Company

Reservoir is an independent music company based in New York City and with offices in Los Angeles, Nashville, Toronto, London, Abu Dhabi, and Mumbai. Reservoir is the first female-founded and led publicly traded independent music company in the U.S. Founded as a family-owned music publisher in 2007, Reservoir has grown to represent over 150,000 copyrights and 36,000 master recordings with titles dating as far back as 1900 and hundreds of #1 releases worldwide. Reservoir frequently holds a Top 10 U.S. Market Share according to Billboard’s Publishers Quarterly, was twice named Publisher of the Year by Music Business Worldwide’s The A&R Awards and won Independent Publisher of the Year at the 2020 and 2022 Music Week Awards.

About The Company

Reservoir is an independent music company based in New York City and with offices in Los Angeles, Nashville, Toronto, London, Abu Dhabi, and Mumbai. Reservoir is the first female-founded and led publicly traded independent music company in the U.S. Founded as a family-owned music publisher in 2007, Reservoir has grown to represent over 150,000 copyrights and 36,000 master recordings with titles dating as far back as 1900 and hundreds of #1 releases worldwide. Reservoir frequently holds a Top 10 U.S. Market Share according to Billboard’s Publishers Quarterly, was twice named Publisher of the Year by Music Business Worldwide’s The A&R Awards and won Independent Publisher of the Year at the 2020 and 2022 Music Week Awards. Reservoir also represents a multitude of recorded music through Chrysalis Records, Tommy Boy Records, and Philly Groove Records and manages artists through its ventures with Blue Raincoat Music and Big Life Management.

The Position

Reservoir is seeking a Synch & Creative Coordinator based in Los Angeles to support its Synch and Creative team. The role includes, but is not limited to, the following responsibilities.

Synch

• Curate and maintain Spotify playlists strategically crafted for music supervisors.
• Build, organize, and refine playlists and samplers in DISCO, Reservoir’s primary music management and delivery platform.
• Format and prepare project-specific samplers and outbound pitch materials for film, TV, advertising, and trailer opportunities.
• Ingest audio files for new signings and new releases from existing clients.
• Prepare metadata spreadsheets for DISCO import and ensure alignment with established standards.
• Assist in researching new tools and technologies to improve Synch team workflows.
• Verify audio completeness and metadata accessibility for catalog signings.
• Collaborate with the Synch and A&R teams to maintain a streamlined and accessible music library.
• Complete monthly expense reports for the EVP, Global Head Synch Marketing.

Creative

• Provide administrative support to the Los Angeles and New York creative teams and assist in various aspects of administrative, publishing and creative processes.
• Complete monthly expense reports for the EVP, Global Creative Director.
• Assist with meeting scheduling across the LA Creative team.
• Create DISCO playlists for creative pitches.
• Update and maintain creative materials such as the internal and shareable roster sheets.
• Update roster Spotify playlists with weekly new releases.
• Assist with company event coordination in Los Angeles.
• Coordinate LA Performances ticket buys.
• Provide internal Billboard Chart coverage when the primary chart liaison is out of office.

Office Culture

• Serve as the first point of contact for guests, ensuring a welcoming and seamless visitor experience from arrival through departure.
• Maintain organized, tidy, and welcoming common areas throughout the day, including the lobby, conference rooms, and kitchen.
• Manage general kitchen upkeep, including loading, running, and emptying the dishwasher on a regular schedule.
• Keep office supplies, snacks, and backstock organized and stored appropriately.
• Reset shared spaces after use, including tidying furniture, removing trash, and turning off equipment as needed.

Qualifications

• Bachelor’s degree preferred, or equivalent relevant experience.
• Strong interest in music publishing, and the broader music and entertainment industries.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail, particularly when working with music assets, metadata, spreadsheets, and other catalog information.
• Proficiency in Microsoft Office, particularly Excel; experience with DISCO or similar music asset management and delivery platforms is preferred.
• Strong interpersonal skills and the ability to collaborate effectively across a small team and multiple departments.
• Proactive and resourceful, with the ability to anticipate needs, take initiative, and follow projects through to completion.

Equal Employment Opportunity

Reservoir is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We consider all qualified applicants without regard to age, race, ethnicity, color, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, military status, or any other characteristic protected by applicable law. We believe that embracing diversity strengthens our culture, drives innovation, and contributes to our continued success.

If you require assistance or an accommodation in completing any aspect of the application process, please contact the Reservoir Recruiting team at: [e-mail].