Sydney Office & Project Coordinator — Admin & Facilities

Aspen Technology, Inc.; Bedford (MA); On-site; USD 50,000 - 75,000; Full time

Job summary

Aspen Technology, Inc. seeks an organized Office Administrator / Project Coordinator to support daily operations, office facilities, and project teams. The role offers growth in project coordination and PMO activities for infrastructure delivery projects.

Responsibilities include meeting planning, travel arrangements, documentation, and cross-team coordination using Microsoft 365, SharePoint, Jira, and Confluence.

Qualifications

• Bachelor's degree or diploma in business administration or related field.
• Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Project).
• Experience coordinating projects and managing schedules across teams.

Responsibilities

• Coordinate office operations and facilities for efficiency and safety.
• Provide administrative support to project managers and teams.
• Organize meetings, workshops, and travel arrangements for staff.
• Track actions, milestones, and deliverables across multiple projects.
• Prepare project documentation and assist with invoicing processes.
• Liaise with vendors and service providers to ensure smooth operations.

Skills

Microsoft Office

Project coordination

Calendar management

Communication skills

Detail orientation

Travel coordination

Vendor liaison

Education

Bachelor's degree or diploma in business administration

Tools

SharePoint

Jira

Confluence

Microsoft Project

Job description

Aspen Technology, Inc. seeks an organized Office Administrator / Project Coordinator to support daily operations, office facilities, and project teams. The role offers growth in project coordination and PMO activities for infrastructure delivery projects.

Responsibilities include meeting planning, travel arrangements, documentation, and cross-team coordination using Microsoft 365, SharePoint, Jira, and Confluence.