Detail‑Driven Office Support Specialist

Aspen Contracting, Inc; Lee's Summit (MO); In loco; USD 25.000 - 28.000; Tempo pieno

Vantaggi offerti da questo lavoro

Weekly pay

Healthcare benefits after 60 days

401(k) eligibility after one year

Paid Time Off

Stable, full-time employment

Opportunities for career growth

Descrizione del lavoro

Aspen Contracting, Inc is seeking an experienced administrative professional to keep an office moving at our National Headquarters in Lee’s Summit, MO. This in-person Office Support Specialist role supports customer records, data entry, invoicing, and documentation.

You will manage high-volume calls and emails, maintain accurate files, coordinate with multiple departments, and assist with new location setup and other admin projects.

Competenze

• Experience in administrative support, office administration, or a similar role.
• Strong attention to detail and accuracy in documentation.
• Excellent organizational and multitasking abilities.
• Effective written and verbal communication skills.
• Ability to meet deadlines and manage multiple priorities.

Mansioni

• Manage high-volume incoming and outgoing phone calls and emails
• Maintain accurate customer and job records
• Enter and update information in company systems and databases
• Review and maintain customer files, job documentation, and administrative records
• Prepare and process invoices, customer paperwork, and internal documentation
• Create and send invoices to customers and insurance companies
• Prepare and send mortgage endorsement packets
• Follow up with customers, insurance companies, mortgage companies, and other parties
• Track outstanding information, documentation, and follow-up items
• Review paperwork for accuracy and identify missing or inconsistent information
• Process administrative forms and internal documentation
• Communicate with multiple departments to keep projects moving forward
• Research and resolve routine documentation or file discrepancies; assist with new location setup and other admin projects

Conoscenze

Attention to detail

Organizational skills

Multitasking

Communication skills

Deadline management

Team collaboration

Strumenti

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descrizione del lavoro

Aspen Contracting, Inc is seeking an experienced administrative professional to keep an office moving at our National Headquarters in Lee’s Summit, MO. This in-person Office Support Specialist role supports customer records, data entry, invoicing, and documentation.

You will manage high-volume calls and emails, maintain accurate files, coordinate with multiple departments, and assist with new location setup and other admin projects.