Sustainability Office & Events Coordinator

Loyola Marymount University; Los Angeles, Northern (CA, KY); Hybrid; USD 32,000 - 40,000; Full time

Job summary

Loyola Marymount University is seeking an administrative professional to support the Manager of Sustainability. You will perform a range of duties including memo drafting, event space coordination, time card oversight for student staff, and maintaining department communications.

The role involves updating the department website with current data, handling confidential information, and assisting in metrics reporting.

Qualifications

• High school diploma or equivalent; candidates should keep skills up to date with regulation/policy changes.
• Minimum two years of office work experience in an administrative setting; Workday experience highly desired.
• Strong organizational abilities; knowledge of facilities operations is a plus.
• Familiarity with university environments and ability to work with a diverse community.
• Team player with excellent communication, tact, and diplomacy.
• Proficiency in computer use and Microsoft Office Suite.
• Ability to multi-task and meet varying deadlines; flexible schedule including nights and weekends.

Responsibilities

• Create and maintain a professional office environment and draft memos and routine memoranda.
• Coordinate event space with Conference and Event Services and oversee campus sustainability events.
• Review and approve student time cards in accordance with university policies.
• Enhance department marketing and website with current information and statistics.
• Handle sensitive or confidential information appropriately.
• Manage records for LMU Bike Shop and LMU Garden.
• Maintain communication plans with campus community and coordinate publications on sustainability events.
• Assist tracking metrics and generating reports on annual progress.
• Develop relationships with other campuses to share sustainability programs.
• Represent LMU Sustainability within Facilities Management and at professional organizations.
• Perform other duties as assigned.

Skills

Office administration

Timekeeping (Workday)

Verbal & written communication

Microsoft Office

Team collaboration

Problem solving

Flexible schedule

Education

High school diploma or equivalent

Tools

Workday

Microsoft Office Suite

Job description

Loyola Marymount University is seeking an administrative professional to support the Manager of Sustainability. You will perform a range of duties including memo drafting, event space coordination, time card oversight for student staff, and maintaining department communications.

The role involves updating the department website with current data, handling confidential information, and assisting in metrics reporting.