Administrative Coordinator (Sustainability Coordinator)

Loyola Marymount University; Westchester (IL); On-site; USD 32,387 - 40,473; Full time

Job summary

Loyola Marymount University is seeking an administrative professional to support the Manager of Sustainability. The role involves managing office operations, coordinating events, and maintaining effective communication within the campus community.

Ideal candidates will bring at least two years of administrative experience, outstanding communication skills, and a proactive approach to tasks. The position offers a competitive salary range of $23.51 - $29.38 per hour, commensurate with experience.

Qualifications

• Minimum two years of office work experience in an administrative setting.
• Ability to manage multiple tasks with varying deadlines.
• Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.

Responsibilities

• Perform administrative duties to support the Manager of Sustainability.
• Schedule event space and oversee event coordination.
• Track metrics and create reports on annual progress.

Skills

Office work experience

Problem-solving

Communication skills

Teamwork

Knowledge of facilities operations

Time management

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Workday software

Job description

Position Summary: Performs a variety of administrative duties to support the Manager of Sustainability.

Position Specific Responsibilities/Accountabilities

1. Create and maintain a professional office environment that will promote the efficiency of daily operations for the Manager of Sustainability. Compose memos, and routine office memoranda, transcribes notes.
2. Work with Conference and Event Services to schedule event space. Oversees all aspects of event coordination for on campus Sustainability events.
3. Review and approve all time cards for student employees working for the Sustainability department. Coordinator must adhere to university policies in place for time‑sheet recording use.
4. Effectively represents the Sustainability department by constantly upgrading marketing tools and department website with the most current information and statistics.
5. Handles sensitive or confidential information.
6. H helps manage records and processes for the LMU Bike Shop and LMU Garden.
7. Coordinates and maintains communication plan with campus community. Works with Marketing and Communications to send frequent publications about Sustainability events, and statistics.
8. Assists Manager of Sustainability with tracking metrics and creating reports to survey annual progress.
9. Develop working relationship with other sustainable campuses to stay connected with Sustainability programming across other universities.
10. Represent LMU Sustainability within Facilities Management community and at professional organizations or associations, serve on committees as required.
11. Perform other duties as assigned.

Expectations

Loyola Marymount University Expectations: Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a high school diploma or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Minimum two years office work experience in an administrative setting. Previous experience in time keeping system highly desired (Workday).
• Demonstrated knowledge in the principles of organization.
• Knowledge of various aspects of facilities operations.
• Knowledge and understanding of a university environment, both organizationally and politically.
• Ability to work as part of a team.
• Ability to communicate well with a diverse population of faculty, staff, students, all levels of administrators, and others using tact and diplomacy at all times.
• The use of equipment and facilities.
• Ability to simultaneously work on multiple tasks with varying deadlines.
• Demonstrated ability to solve problems and flexibility in handling last minute changes.
• Ability to work a flexible schedule (nights, weekends, and holidays).
• Applies basic knowledge of concepts, practices, and procedures to varied situations.
• Exemplary communication skills (both written and oral).
• Highly developed coordination and communication skills.
• Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.

Salary

Staff Regular Salary range $23.51 - $29.38. Salary commensurate with education and experience.

Visa Sponsorship

Please note that this position may not be eligible for visa sponsorship now or in the future.

EEO Statement

Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer‑related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to TitleVI and TitleVII of the Civil Rights Act of 1964, TitleIX of the Education Amendments of 1972, Section504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school‑administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character.

To report questions or concerns about sex‑based discrimination, please contact [e-mail] or 310.568.6105.