Survey Project Coordinator — Hybrid

BKF; Modesto (CA); On-site; USD 64,000 - 83,000; Full time

Benefits offered by this job

Competitive salaries

Profit sharing

401k

Paid time off

9 Paid Holidays

Flexible schedules

Education reimbursement

Professional dues

Job summary

BKF is seeking a Survey Project Assistant to provide essential administrative and project coordination support to the Land Surveying team. You will work closely with Project Managers and survey staff to keep projects organized, manage contracts and documentation, and schedule field resources while ensuring timely client communication and accurate set-up in Deltek.

Ideal candidates have 2-5 years of relevant experience, strong organizational skills, and proficiency with Microsoft Office; Deltek

Qualifications

• 2-5 years of experience in a project assistant, project coordinator, or administrative support role (AEC/engineering/surveying industry experience preferred).
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning new systems; Deltek experience is preferred.

Responsibilities

• Support Survey Project Managers with project administration, including change orders, contract documentation, and accounts receivable follow-up.
• Coordinate and help schedule field crews, including tracking availability and jobsite needs.
• Coordinate badging, site access, and onboarding requirements for field staff and visitors.
• Track contract status, milestones, and required documentation; follow up with internal teams and clients to keep items moving.
• Request COIs and support collection/organization of other compliance documents.
• Set up new projects and maintain project information in Deltek.
• Generate routine reports in Deltek and help maintain pipeline tracking.
• Meet with Project Managers to review work-in-progress commitments and upcoming workload.
• Assist with proposal and pursuit support, including assembling materials and coordinating inputs.
• Manage project files and document control per BKF standards.
• Support client correspondence and routine coordination (meeting scheduling, follow-ups, distribution of project information).
• Manage field work authorization tags for timesheet programs for Union field survey crews.

Skills

Project coordination

Administrative support

MS Office

Deltek

Communication skills

Travel flexibility

Tools

Deltek Vision

Deltek Vantagepoint

Job description

BKF is seeking a Survey Project Assistant to provide essential administrative and project coordination support to the Land Surveying team. You will work closely with Project Managers and survey staff to keep projects organized, manage contracts and documentation, and schedule field resources while ensuring timely client communication and accurate set-up in Deltek.

Ideal candidates have 2-5 years of relevant experience, strong organizational skills, and proficiency with Microsoft Office; Deltek