Survey Project Coordinator - Flexible Hours & Growth

BKF Engineers; Modesto (CA); On-site; USD 64,000 - 83,000; Full time

Benefits offered by this job

Competitive salary

Profit sharing

401k

Paid time off

9 paid holidays

Flexible schedules

Education reimbursement

Professional dues

Job summary

BKF Engineers is seeking a Survey Project Assistant to provide essential administrative support to the Land Surveying team. You will assist Project Managers with project administration, onboarding, and documentation, while coordinating field crews and tracking milestones.

This role requires strong organization, communication, and the ability to travel to job sites and BKF offices as needed. The position offers competitive pay, benefits, and a collaborative environment across BKF offices.

Qualifications

• 2-5 years of experience in a project assistant, project coordinator, or administrative support role (AEC/engineering/surveying industry experience preferred)
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning new systems; Deltek (Vision/Vantagepoint) experience is preferred
• Professional, clear written and verbal communication skills; able to coordinate effectively with clients, field crews, and internal project teams
• Ability to work independently and collaboratively, maintaining discretion with sensitive project and financial information
• Valid driver's license and ability to travel periodically to job sites and/or other BKF offices as needed

Responsibilities

• Support Survey Project Managers with project administration, including additional service requests/change orders, contract documentation, and accounts receivable follow-up
• Coordinate and help schedule field crews, including tracking availability, jobsite needs, and required site access
• Coordinate badging, site access, and other onboarding requirements for field staff and visitors as needed
• Track contract status, key project milestones, and required documentation; follow up with internal teams and clients to keep items moving
• Request Certificates of Insurance (COI) and support collection/organization of other compliance documents
• Set up new projects and maintain project information in Deltek (including project start-up paperwork and data integrity of key fields)
• Generate routine reports in Deltek and help maintain opportunity/pipeline tracking as needed
• Meet regularly with Project Managers to capture and review work-in-progress commitments and upcoming workload
• Assist with proposal and pursuit support, including assembling materials and coordinating internal inputs
• Manage project files and document control (electronic and/or hard copy) in accordance with BKF standards
• Support client correspondence and routine coordination (meeting scheduling, follow-ups, and distribution of project information)
• Manage field work authorization tags (FSS field tags) for timesheet programs for Union field survey crews
• Perform other duties as assigned; periodic travel to job sites and/or other BKF offices may be required

Skills

Organizational skills

Attention to detail

Communication skills

MS Office

Deltek experience

Travel willingness

Independent work

Team collaboration

Tools

Deltek

Job description

BKF Engineers is seeking a Survey Project Assistant to provide essential administrative support to the Land Surveying team. You will assist Project Managers with project administration, onboarding, and documentation, while coordinating field crews and tracking milestones.

This role requires strong organization, communication, and the ability to travel to job sites and BKF offices as needed. The position offers competitive pay, benefits, and a collaborative environment across BKF offices.