Surgical Scheduling Specialist: Orchestrate OR Timelines

Beth Israel Lahey Health; Beverly (MA); On-site; USD 60,174,000 - 82,609,000; Full time

Job summary

Beth Israel Lahey Health is seeking an OR Scheduling Clerk to manage the operating room booking process across Beverly Hospital, Lahey Outpatient Center Danvers and Addison Gilbert Hospital. You will coordinate surgeries with surgeon offices, anesthesia and OR teams, enter data into the scheduling system, and handle pre-op appointments and related clerical tasks.

The role emphasizes courteous interaction with patients and staff, timely scheduling, and collaboration across departments to optimize

Qualifications

• Experience with OR scheduling or related clerical duties preferred.
• Ability to communicate clearly with physicians, nursing and support staff.
• Professional and courteous interaction with patients and departments.

Responsibilities

• Consistently maintains a courteous, helpful, and professional manner with all interactions with all customers.
• Coordinates patient procedures with the anesthesiologist to ensure appropriate room and anesthesia availability.
• Coordinates scheduling of surgical procedures for the OR, OB and CV suite.
• Schedules patient O.R. procedures into the O.R. Scheduling System promptly, in a manner that provides the best possible outcome for the patient, while abiding by departmental protocols and procedures.
• Coordinates any necessary arrangements with other departments (e.g. Radiology, O.R., ESWL, EEG, Pathology)
• Identifies and schedules appropriate pre-op appointments in regard to surgical date within requested time frame (e.g. PAT, Prehab, Total Joint Class).
• Promotes communications and problem solving with physician office staff, members of the health care team and inter-departmentally regarding scheduling of surgical cases.
• Prepares surgical schedule for the following day and notifies anesthesia, ambulatory surgery and other appropriate personnel of any patients added on the schedule.
• Solicits surgical volume when block time becomes available by contacting surgeon offices in order to maximize the utilization of the available OR time.
• Notifies Anesthesia Department, O.R. and Ambulatory Surgery of any changes once the schedule has been finalized and sent out.
• Check-in and announce surgeon’s arrival to OR suite on day of surgery.
• Performs all duties of Department Secretary II as needed.
• Assists co-workers when short-staffed to help meet the needs of the Perioperative Services.

Skills

Scheduling coordination

Communication

Clerical duties

Customer service

Tools

O.R. Scheduling database

Computers

Telephone paging systems

Job description

Beth Israel Lahey Health is seeking an OR Scheduling Clerk to manage the operating room booking process across Beverly Hospital, Lahey Outpatient Center Danvers and Addison Gilbert Hospital. You will coordinate surgeries with surgeon offices, anesthesia and OR teams, enter data into the scheduling system, and handle pre-op appointments and related clerical tasks.

The role emphasizes courteous interaction with patients and staff, timely scheduling, and collaboration across departments to optimize