Surgical Scheduler – Woburn-Gastroenterology

Beth-Israel-Lahey-Health; Woburn (MA); On-site; USD 60,174,000 - 81,278,000; Full time

Job summary

Beth Israel Lahey Health Specialty Care in Woburn, MA, is seeking a detail-oriented Scheduler for the Operating Room. You will coordinate surgeries with surgeons, anesthesia, and OR staff, and ensure accurate data entry into the OR Scheduling System for Beverly Hospital, Lahey Outpatient Center Danvers, and Addison Gilbert Hospital.

The role emphasizes timely communication, professional patient interactions, and coordination with multiple departments to optimize OR capacity.

Qualifications

• Manages and communicates information through various processes (computers and paging systems).
• Maintains courteous, professional interactions with customers.
• Coordinates patient procedures with the anesthesiologist to ensure room and anesthesia availability.
• Schedules OR, OB, and CV suite procedures.
• Identifies and schedules pre-op appointments within requested time frames.

Responsibilities

• Prepares surgical schedule for the following day and notifies anesthesia and ambulatory surgery staff.
• Notifies departments of changes once the schedule is finalized.
• Solicits surgical volume when block time becomes available to maximize OR utilization.
• Coordinates necessary arrangements with Radiology, ESWL, EEG, Pathology as needed.
• Check-in and announce surgeon’s arrival to OR suite on day of surgery.
• Assists co-workers when short-staffed to meet Perioperative Services needs.

Skills

OR scheduling

Communication

Patient coordination

Clerical skills

Tools

OR Scheduling System

Job description

Woburn, MA • Beth Israel Lahey Health Specialty Care • Full-time • DayWhen you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.Position Summary:Under the general direction of the Perioperative Services Director and/or OR Nurse Manager, performs duties relative to the Operating Room booking process of patients requiring a surgical procedure. Coordinates the various components of the O.R. scheduling process for Beverly Hospital OR, Lahey Outpatient Center Danvers and Addison Gilbert Hospital including: coordinating patient surgeries with Surgeon offices, Anesthesia and OR; entering this information into the O.R. Scheduling data base; preparing admission/registration forms, and performing other clerical duties related to scheduling patients to the O.R. Essential Duties & Responsibilities including but not limited to:1) Manages and communicates information through various processes, which include, but are not limited to the following: computers and telephone/paging systems.2) Consistently maintains a courteous, helpful, and professional manner with all interactions with all customers.3) Coordinates patient procedures with the anesthesiologist to ensure appropriate room and anesthesia availability.4) Coordinates scheduling of surgical procedures for the OR, OB and CV suite.5) Schedules patient O.R. procedures into the O.R. Scheduling System promptly, in a manner that provides the best possible outcome for the patient, while abiding by departmental protocols and procedures.6) Coordinates any necessary arrangements with other departments (e.g. Radiology, O.R., ESWL, EEG, Pathology)7) Identifies and schedules appropriate pre-op appointments in regard to surgical date within requested time frame (e.g. PAT, Prehab, Total Joint Class).8) Promotes communications and problem solving with physician office staff, members of the health care team and inter-departmentally regarding scheduling of surgical cases.9) Prepares surgical schedule for the following day and notifies anesthesia, ambulatory surgery and other appropriate personnel of any patients added on the schedule.10) Solicits surgical volume when block time becomes available by contacting surgeon offices in order to maximize the utilization of the available OR time.11) Notifies Anesthesia Department, O.R. and Ambulatory Surgery of any changes once the schedule has been finalized and sent out.12) Check-in and announce surgeon’s arrival to OR suite on day of surgery.13) Performs all duties of Department Secretary II as needed.14) Assists co-workers when short-staffed to help meet the needs of the Perioperative Services.Job Description:Pay Range:$21.00 – $28.83The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/DisabledJob detailsEmployment: Full-timeHours/Week: 40Shift: DayCategory: Staffing / SchedulingPay Range: $21.00 - $28.83FLSA: Non-ExemptReq ID: JR104263