Surgical Scheduling Specialist

Texas Oncology; Fort Worth (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Texas Oncology Fort Worth Cancer Center is seeking a Surgical Support Coordinator to oversee the continuum of surgical case coordination and to arrange pre-operative clearance testing and imaging. You will coordinate among patients, co-surgeons, vendors, first assists, and facilities to ensure timely, accurate care.

The role requires 3+ years of medical office experience, familiarity with PMS/EHR platforms, and proficiency in Microsoft Office.

Qualifications

• 3+ years medical office or hospital experience with progressive responsibility.
• Clinical experience as a medical assistant or surgery scheduler preferred.
• Knowledge of multiple PMS and EHR platforms preferred.
• Experience with Microsoft Office Products (Outlook, Word, Teams, and Excel) required.
• Proficiency with medical and surgical terminology and knowledge of insurance benefits, eligibility, and authorization procedures.
• Must successfully complete required onboarding courses and on-demand training within 45 days of occupying position.

Responsibilities

• Oversee and manage the continuum of surgical case coordination within department standards.
• Coordinate, schedule, and authorize pre-operative clearance testing and diagnostic imaging as ordered.
• Coordinate surgical cases between patients, co-surgeons, vendors, first assists, and facilities.
• Ensure that reports are captured in the chart.
• Review and confirm surgical details and pre-appointment instructions with patients.
• Obtain referrals and authorizations in advance of procedures to ensure accuracy and prevent reimbursement delays.
• Evaluate service costs and execute financial clearance and patient care commitments.
• Manage physician operating room blocks with surgical facilities per policy.
• Document/update patient records to ensure accuracy across systems.
• Provide support to providers to solve complex administrative issues.
• Maintain HIPAA compliance.
• Other duties as assigned.

Skills

Medical office experience

Surgery scheduler

PMS & EHR platforms

Microsoft Office

Medical terminology

HIPAA compliance

Education

High School diploma

Tools

PMS & EHR platforms

Job description

Texas Oncology Fort Worth Cancer Center is seeking a Surgical Support Coordinator to oversee the continuum of surgical case coordination and to arrange pre-operative clearance testing and imaging. You will coordinate among patients, co-surgeons, vendors, first assists, and facilities to ensure timely, accurate care.

The role requires 3+ years of medical office experience, familiarity with PMS/EHR platforms, and proficiency in Microsoft Office.