Surgical Scheduling Specialist

Hackensack Meridian Health; Edison (NJ); On-site; USD 23,000 - 33,000; Full time

Job summary

Hackensack Meridian Health is seeking an experienced OR scheduling professional to manage procedure calendars, coordinate with surgeons and departments, and maintain accurate EMR documentation for surgical cases. The role requires strong communication, Epic OpTime familiarity, and meticulous scheduling accuracy within a hospital setting.

This on-site position requires 2 years in hospital registration or scheduling, with a preferred associates degree.

Qualifications

• Two (2) years in hospital registration and/or scheduling with experience in a medical setting is required.
• Excellent communication and customer service skills required.
• Strong computer skills including proficiency with Microsoft Office or Google Software is required.
• Associates Degree or higher is preferred.
• Knowledge of medical terminology is preferred.
• Familiarity with Epic OpTime preferred.
• Typing (35 wpm is preferred).

Responsibilities

• Schedules procedures based on surgeons active privileges and monitors daily for changes.
• Selects patients from the MPI in Epic to schedule procedure(s) based on established protocols in collaboration with the surgeon's office.
• Schedule PAT appointments according to the surgery.
• Provides and updates surgeon's office with detailed information by fax or telephone regarding patient's status for surgery.
• Responsible for documentation in the EMR of all special requests from the surgical office that are required for the procedure.
• Notifies and documents other departments and/or companies to arrange for specific services required for the procedure.
• Obtains pertinent background and medical history that is appropriate for the procedure to be scheduled.
• Communicates Surgeon’s block schedule and updates/manages block releases.
• Makes recommendations to team lead any schedule and block changes to increase scheduling efficiencies.
• Prepares daily OR schedule and confirms all cases for final schedule publication.
• Collaborates with OR leadership regarding surgeon requests.
• Continuously reviews and adjusts OR schedule on a daily basis to ensure maximum utilization.
• Performs the Fax Manager functions according to the procedure.
• Assigned to the OR Charge Desk as scheduled or required with specific tasks to include: supports daily operations, manages schedule, handles cancellations, coordinates vendors, liaises between staff, surgeons, and departments, assists in documentation and safety.

Skills

Customer service

Communication

Scheduling

Education

Associates degree preferred

Tools

Epic OpTime

Microsoft Office

Job description

Hackensack Meridian Health is seeking an experienced OR scheduling professional to manage procedure calendars, coordinate with surgeons and departments, and maintain accurate EMR documentation for surgical cases. The role requires strong communication, Epic OpTime familiarity, and meticulous scheduling accuracy within a hospital setting.

This on-site position requires 2 years in hospital registration or scheduling, with a preferred associates degree.