Surgical Scheduling & Pre-Op Coordinator

vailclinicincdbavailhealthhospital; United States; Remote; USD 28,000 - 33,000; Full time

Benefits offered by this job

Parental leave

Housing programs

Childcare reimbursement

Medical coverage

Dental coverage

Vision coverage

Tuition assistance

Student loan repayment

Wellbeing reimbursements

Pet insurance

Job summary

Vail Health is seeking an administrative scheduling professional to manage office visits, in-office and operating room procedures, and pre-certifications. The role includes patient communications, insurance coordination, and maintaining accurate registrations.

The position emphasizes HIPAA compliance, attention to detail, and teamwork within a multi-disciplinary medical setting. On-site role with competitive wages and comprehensive benefits.

Qualifications

• 2 years administration or similar experience preferred.
• Previous medical office experience preferred.
• Knowledge of medical terminology, HIPAA compliance and OSHA rules and regulations preferred.

Responsibilities

• Schedules all office visits, in-office procedures, and operating room procedures; including pre-operation appointments.
• Provides outside facility with authorization information.
• Assists surgical team, including but not limited to; reviewing paperwork and pre-procedure instructions with patient, ensuring required information is routed to pre-op department prior to surgery, and obtaining applicable historical information prior to consult.
• Communicates scheduling changes to appropriate team members.
• Calls patients to remind them of appointment time and location.
• Assist with scheduling and pre-certification duties for other practice disciplines and procedures as assigned.
• Maintains and schedules incoming referrals.
• Processes and documents insurance pre-certifications and coordination of benefits for all procedures/medications administration prior to scheduling.
• Updates patient registrations when appropriate.
• Obtains correct address information, telephone numbers and insurance information from the patient.
• Informs patient of out of pocket expenses they will be required to pay prior to scheduling procedures ensuring accurate documentation.
• Informs patient of account balances that must be paid prior to procedure.
• Collects required fees prior to procedure.
• Directs uninsured patients to the business office for information on payment requirements.
• Cross reference incoming biopsies specimens daily with a report from our EHR for accuracy.
• Ensure all biopsies ordered through our vendor were processed and received.
• Role models the principles of a Just Culture and Organizational Values.
• Must be HIPAA compliant.

Skills

Office administration

HIPAA compliance

OSHA rules

Medical terminology

Job description

Vail Health is seeking an administrative scheduling professional to manage office visits, in-office and operating room procedures, and pre-certifications. The role includes patient communications, insurance coordination, and maintaining accurate registrations.

The position emphasizes HIPAA compliance, attention to detail, and teamwork within a multi-disciplinary medical setting. On-site role with competitive wages and comprehensive benefits.