Surgical Scheduler - OR Coordination & Patient Flow

MARS Solutions Group; Fairfax (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Inova is seeking a Surgical Scheduler in Virginia to manage the scheduling of all surgical procedures, ensuring accurate collection of clinical and insurance coding information for the surgery schedule. This role supports day-to-day operations and contributes to high-quality care across the surgical unit.

You will coordinate with providers, call centers, and clinics to optimize time slots, equipment, and staff utilization while maintaining patient safety and timely communication with patients.

Responsibilities

• Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
• Assesses and schedules similar surgeries on dates, times, and locations to maximize surgeon availability, OR utilization, and staff efficiency.
• Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams.
• Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.
• Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
• Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
• Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
• Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
• Identifies, collaborates, and integrates care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
• Coordinates care with surgeons, co-surgeons, and first assists.
• Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
• Ensures that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
• May perform additional duties as assigned.

Job description

Inova is seeking a Surgical Scheduler in Virginia to manage the scheduling of all surgical procedures, ensuring accurate collection of clinical and insurance coding information for the surgery schedule. This role supports day-to-day operations and contributes to high-quality care across the surgical unit.

You will coordinate with providers, call centers, and clinics to optimize time slots, equipment, and staff utilization while maintaining patient safety and timely communication with patients.