Surgical Scheduler

MARS Solutions Group; Fairfax (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Inova is seeking a Surgical Scheduler in Virginia to manage the scheduling of all surgical procedures, ensuring accurate collection of clinical and insurance coding information for the surgery schedule. This role supports day-to-day operations and contributes to high-quality care across the surgical unit.

You will coordinate with providers, call centers, and clinics to optimize time slots, equipment, and staff utilization while maintaining patient safety and timely communication with patients.

Responsibilities

• Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
• Assesses and schedules similar surgeries on dates, times, and locations to maximize surgeon availability, OR utilization, and staff efficiency.
• Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams.
• Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.
• Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
• Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
• Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
• Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
• Identifies, collaborates, and integrates care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
• Coordinates care with surgeons, co-surgeons, and first assists.
• Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
• Ensures that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
• May perform additional duties as assigned.

Job description

Our Client's mission is to provide world-class healthcare - every time, every touch - to each person in every community we have the privilege to serve. As a not-for-profit health system, our commitment is to meet the healthcare needs and improve the health of the communities we serve. We work in innovative ways to meet the healthcare challenges of today, while striving to meet the needs of the future. As such, team members are expected to perform job duties and responsibilities in keeping with Inova's values and in a manner that reflects the highest ethical and professional standards of conduct and performance. At Inova, we know it takes each and every team member in our system to deliver the clinical excellence we provide. Come join us to be a valued member of the Inova Team! Job Summary The Surgical Scheduler is responsible for scheduling all surgical procedures and ensuring that the appropriate clinical and insurance coding information is collected for the surgery schedule. This role receives scheduling requests from various sources, including providers, call centers, and clinics, and schedules the procedure following established guidelines and leadership directions. The Surgical Scheduler plays a pivotal role in the surgical team, ensuring that all procedures are efficiently scheduled and coordinated. This position is vital for maintaining the smooth operation of the surgical unit, as accurate scheduling impacts everything from patient care to resource allocation. By effectively managing the surgery schedule, the Scheduler ensures that patients receive timely care and that the surgical team can operate efficiently. This role supports day-to-day operations and contributes significantly to the overall quality of healthcare delivery at Inova.

Duties and Responsibilities

• Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
• Assesses and schedules similar surgeries on dates, times, and locations to make the most of the surgeon's availability, and increasing OR utilization and staff efficiency.
• Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams, ensuring accurate resources for each surgery.
• Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.
• Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
• Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
• Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
• Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
• Identifies, collaborates, and integrates care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
• Coordinates care with surgeons, co-surgeons, and first assists.
• Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
• Ensures that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
• May perform additional duties as assigned.

Enable Skills-Based Hiring No Epic access needed?

Additional Details

• Epic access needed? : No
• Floating Expectations (i.e. first to float, None, etc) : None
• Shift expectations (i.e. 6a-6p) : 8:30a - 5:00p
• Weekend expectations (i.e. Every other weekend) : None
• On-call expectations (i.e. on call 3X per week) : None
• Holiday expectations (i.e. 1 major, 1 minor) : None